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Purchasing and Inventory Manager

Company: Sheryl Lowe
Location: Santa Barbara
Posted on: June 15, 2019

Job Description:

The Purchasing & Inventory Manager is responsible for ensuring that the right products/materials are ordered and built at the right time, at the best price, and received meeting all QA standards. All purchases from sampling to finished inventory will be ordered and tracked by the Purchasing and Inventory Manager. Stock levels of marketing collateral, displays, packaging, etc will be set and followed by Purchasing and Inventory Manager. Purchasing and Inventory Manager provides management, reports and analysis on all aspects of the purchasing, inventory, and production process. The role is also responsible for the identification of slow moving and/or obsolete goods and reporting on aging status of inventory. The position is ultimately accountable for the management of the company's largest asset. PURCHASING: Maintain, develop, and implement purchasing and contract management instructions, policies, and procedures. Monitor and coordinate production schedules at in-house warehouse production site. In-house production work orders and issue P.O.s in ERP system. Prepare bid requests and issue P.O.s to 3rd parties in accordance with company policy and negotiated terms and conditions. Monitor P.O. status once issued. Communicate with vendors re: production status, costing issues and invoice/PO reconciliations. Track purchasing activity and measurements. Prepare and present budget and cash flow information to accounting department. Manage and maintain procurement files and organized records of goods ordered and received. Assist Product Development team with sourcing and to build and manage supplier relationships. Drive to lower expenses and secure supplier agreements. Resolve supplier or contractor grievances and claims against suppliers. Assists Accounting with PO vs. physical receipt variances, costing discrepancies and other reconciliation activities related to inventory. Responsible for importing goods in most cost-effective manner possible and is primary interface with freight forwarders. RECEIVING: Ensures that purchase order acknowledgements are reviewed and entered in the inventory system and that all related costs and arrival times are accurate. Track and anticipate shipments; enter shipment invoices to Distribution Center/Fulfillment team and coordinates receiving efforts with the Distribution Center staff. Communicate delivery dates to sales and customer service. Implement and manage rejects program to optimize recovery of costs on rejected inventory assets. Track and anticipate shipments; enter shipment invoices to Distribution Center/Fulfillment team and coordinates receiving efforts with the Distribution Center staff. INVENTORY: Implement inventory management controls, policies, and procedures to maintain accurate inventory levels. Work with accounting team to conduct regular company inventory counts. Analyze sales data and create forecasts, reorder and order up to levels, manage purchasing requirements with input from Sales and Customer Service. Establish new part numbers and create in ERP system. Ensure accurate COGS information is represented in ERP system. Maintains and interprets sales vs. stock (vice-versa) data analysis, aging inventory analysis. Produces sales analysis reports and communicates with Sales and Product Development teams re: top sellers and poor performers. Work with marketing to ensure inventory for promotion schedules. Responsible for proper labeling, filing and storage of all goods (including sample inventory). SAMPLING: Assist Product Development team in the following areas: Create and log sample SKUs and record specs, photograph, etc for all new development. Create and maintain accurate Bills of Materials. Oversee third party components into production phase. Implement QA standards and procedures, address production QA issues, discuss defective or unacceptable new goods or services with users, suppliers and other parts to determine root cause and take corrective and preventative action. Responsible for keeping track of inventory in all the locations and movement of inventory as needed.

Keywords: Sheryl Lowe, Santa Barbara , Purchasing and Inventory Manager, Professions , Santa Barbara, California

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