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Financial and Academic Personnel Analyst

Company: University of California - Santa Barbara
Location: Santa Barbara
Posted on: January 11, 2020

Job Description:

Job Number
20190678

Number of Hires
Single Hire

Job Open Date
12-05-2019

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled
01-08-2020

Additional Deadline Information


Title Code
4627

Payroll Title Name
Financial Services Analyst 2

Working Title Name
Financial and Academic Personnel Analyst

Department Profile (Specific Information about department/program):
The Phelps Administrative Support Center (PASC) provides administrative services for the departments of French and Italian, German and Slavic Studies, Spanish and Portuguese. Programs: Comparative Literature and Latin American and Iberian Studies, and a number of Centers and Journals.

Department Code-Name
PASC-Phelps Admin

End Date/Contingencies for Grant Funding


FOC (Federal Occupation Code) Sub-Code
BD-Fiscal, Management and Staff Services

FOC (Federal Occupation Code)
B-Professionals

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 24.09

Advertised Range Max (full time equivalent)
27.35

Advertised Range Rate Type
Hourly

Other Advertised Salary Range Comments
$24.09-$27.35/hr

Percentage of full-time
100.00

Days
M-F

Hours
8:00am - 5:00pm

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*
No

Summary of Job Duties
(Note: This summary will be used for keyword search) Under the general supervision of the Financial and Academic Personnel Manager, is responsible for financial matters and academic personnel processes for the departments and programs that the PASC serves. Manages payroll reconciliation and audit general ledgers. Projects and monitors expenditures across all funding sources. Advises faculty on policies regarding budgets. Serves as primary UCPath initiator for all staff and selected academic appointments including requesting position control numbers and initiating the funding entry. Ensures proper employee and supervisor set-up in Kronos on-line timekeeping system. Is responsible for the visa aspects for visiting scholars. From preliminary analysis, extensive communication with applicants and OISS, to submission of documents, ensuring accurate tracking of status and follow-through. Coordinates annual summer research additional compensation. Provides administrative back-up and possess the ability to work under pressure of deadlines. Serves as back-up for academic personnel actions for permanent faculty and continuing lecturers including faculty retentions, merits and promotions, lecturer reviews, leave requests, and retirements. Maintains a broad knowledge and functional understanding of all academic personnel policies and procedures. Provides consultation and advice to the department Chair and faculty regarding academic personnel policies. Collaborates on financial matters and academic recruitment cases, meeting Affirmative Action guidelines, and ensuring that overall general procedures are followed. Serves as back-up to the Financial and Academic Personnel Manager. Responsible for overseeing department events.

Minimum Requirements
Bachelor's degree in related area and / or equivalent combination of education and experience/training. Working knowledge of financial processes, policies and procedures. Strong knowledge of financial data management and reporting systems. Proficiency in the use of spreadsheet and database software. Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking and attention to detail. Ability to multi-task in a high volume environment. Effective verbal and written communication skills, sound judgment and decision making. Ability to function effectively as a member of a team. Ability to adapt to changing priorities.

Desirable Requirements
Experience using a financial shadow system, Timekeeping (Kronos), Travel Vouchers (TEV), and Gateway. Knowledge of Academic Personnel policies and procedures. Experience using UC Recruit and AP Folio for appointments and merit/promotion case processing.

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory criminal history background check

Other Special Conditions of Employment


Other Recruitment Notes


Optional Applicant Documents
Other Document (1)
Other Document (2)

Required Applicant Documents
Resume
Cover Letter

JOB DESCRIPTION

FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Non-exempt

CBU (Collective Bargaining Unit)
99 - Non-Represented (PPSM)

ERC (Employee Relations Code)
E

Grade Type
PSS

Grade Type
Finance

Grade Type
Financial Services

Grade Type
Intermediate

Grade Type
P2

Grade
19

End Date for Other Appointment Type (e.g., Contract or 18-month Career)


Provision Number
40136496

Type of Supervision Received

A little help* Go to Degree of Supervision General supervision

Knowledge, Skills and Abilities
Bachelor's degree in related area and/or equivalent experience / training. Working knowledge of financial processes, policies and procedures. Strong knowledge of financial data management and reporting systems. Proficiency in the use of spreadsheet and database software. Strong interpersonal skills, service orientation, active listening skills, critical thinking, sound judgement, and decision making.

Ability to apply and interpret campus and system-wide academic personnel and workforce administration policies and procedures. Analytical skills to conduct analysis and develop recommendation to unit management. Experience providing training. High level of administrative and organization skills in addition to excellent oral and written communication skills. Ability to handle multiple, often conflicting tasks in a high-volume environment, with frequent interruptions. Ability to adapt to changing priorities. Must be able to maintain a high level of confidentiality. Must be detail oriented with a high degree of accuracy. Must be able to function effectively as a member of a team and interact in a professional manner with a wide range of campus units on the behalf of the PASC.

Desirable:
Experience using a financial shadow system, online time-keeping system (preferably Kronos), travel vouchers, and online purchasing system (preferably Gateway). Knowledge of academic personnel policies and procedures. Experience using UC Recruit and AP Folio for appointments and merit/promotion case processing.

PHYSICAL REQUIREMENTS

Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist

Stand
FREQ.

Walk
FREQ.

Sit
FREQ.

Bend
OCCAS.

Crouch/Squat
OCCAS.

Kneel/Crawl
OCCAS.

Climb
OCCAS.

Reach above shoulder level
OCCAS.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: University of California - Santa Barbara, Santa Barbara , Financial and Academic Personnel Analyst, Professions , Santa Barbara, California

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