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Procurement Operations Coordinator

Company: AppFolio
Location: Santa Barbara
Posted on: September 13, 2019

Job Description:

Hi, We're AppFolio.

We're innovators, changemakers, and collaborators. We're more than just a software company - we're a cloud-based powerhouse that creates products to make our customers' lives easier. We're revolutionizing the way people do business, and we want your ideas, your enthusiasm, and your passion to help us keep on innovating.

What you'll do

The Procurement Operations Coordinator will assist the organization's Procurement team by providing purchasing support to the Business Units. The Procurement Ops Coordinator will ensure compliance with the department's processes and procedures as well as assisting in the timely execution of procurement-oriented tasks.

What we're looking for


  • Review requisitions for accuracy and approve for PO transmission to the supplier
  • Queue management and reporting
  • Vendor onboarding and enablement
  • PO resolution including but not limited to invoice, charge account and change requests
  • Responding to and acting on ticket requests in a timely manner
  • Identifying and resolving problem transactions, ensuring that the resolution is well-documented and communicated to the appropriate parties
  • Interacting with internal parties to resolve various transaction questions and discrepancies
  • Work with the Category Specialists to identify catalog opportunities, manage catalog content and updates as needed
  • Assist in sourcing events as needed
  • Assists stakeholders with PO process within Coupa, guide on how to structure requisitions based on spend type
  • Provide formal and informal training sessions to the business on procurement process & Coupa
  • Review of monthly expenses for opportunity or education
  • Challenge existing system and business processes and recommend best practices in the procure to pay workflow


    Must-Haves


    • Bachelor's degree or equivalent work experience
    • Minimum 1 year of procurement experience preferred
    • Proficient with MS Office Word and Excel
    • Experience with Coupa a plus
    • Experience at a Public Company a plus
    • Ability to work with little supervision and be a forward thinker
    • Have the drive to continually make process better

Keywords: AppFolio, Santa Barbara , Procurement Operations Coordinator, Other , Santa Barbara, California

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