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Interlibrary Loan Lending Supervisor

Company: University of California - Santa Barbara
Location: Santa Barbara
Posted on: September 12, 2019

Job Description:

Job Number
20190434

Number of Hires
Single Hire

Job Open Date
08-02-2019

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled
08-18-2019

Additional Deadline Information


Title Code
6760

Payroll Title Name
LIBRARY AST 3

Working Title Name
Interlibrary Loan Lending Supervisor

Department Profile (Specific Information about department/program):


Department Code-Name
LIBR-Library

End Date/Contingencies for Grant Funding


FOC (Federal Occupation Code) Sub-Code
DB-Library Assistants

FOC (Federal Occupation Code)
D-Clerical (e.g., Admin Asst, Library Asst)

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 21.05

Advertised Range Max (full time equivalent)
22.44

Advertised Range Rate Type
Hourly

Other Advertised Salary Range Comments
$21.05-$22.44/hr.

Percentage of full-time
100%

Days
Mon-Fri

Hours
8-5

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*
No

Summary of Job Duties
(Note: This summary will be used for keyword search) Under the general supervision of the Head, Interlibrary Loan, assists with the daily operations of Interlibrary Loan. Major duties include: discovering new ILL requests received from borrowing institutions in ILL management systems; paging and charging out requested material from UCSB Library collections in library management systems; processing material for shipment to borrowing libraries; processing returns of lent material and updating ILL management systems accordingly; hiring, training, scheduling, evaluating, and disciplining student assistants employed in the lending section; monitoring lent material for overdue or recalled items; sending notification to and corresponding with borrowing libraries or UCSB clientele or staff in support of these activities; billing borrowing institutions for lost or damaged materials. As needed, participates in the collective processing of ILL borrowing materials, transactions, and processes.

Minimum Requirements
Two to three years of library experience and/or equivalent combination of education and work experience. Ability to utilize independent judgement in recommending library policies and procedures; ability to solve complex problems. Ability to interpret and apply complex description, filing, and data entry procedures. Demonstrated customer service experience and ability to work effectively with patrons, including students, staff, and faculty. High degree of computer literacy and comfort in the digital environment; the ability to independently learn new technologies and their applications in libraries. Excellent organizational skills and attention to detail. Excellent verbal and written communication skills. Must be able to meet multiple deadlines in a fast-paced academic environment.

Desirable Requirements
Knowledge of basic library systems and bibliographic standards
Ability to perform detailed work at a high degree of accuracy with minimal review

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory criminal history background check

Other Special Conditions of Employment


Other Recruitment Notes


Optional Applicant Documents
Other Document (1)
Other Document (2)
Other Document (3)

Required Applicant Documents
Resume
Cover Letter

JOB DESCRIPTION

FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Non-exempt

CBU (Collective Bargaining Unit)
CX - Clerical Unit (Teamsters)

ERC (Employee Relations Code)
E

Grade Type


Grade Type


Grade Type


Grade Type


Grade Type


Grade


End Date for Other Appointment Type (e.g., Contract or 18-month Career)


Provision Number
40076966

Type of Supervision Received

A little help* Go to Degree of Supervision General supervision

Knowledge, Skills and Abilities


PHYSICAL REQUIREMENTS

Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist

Stand
FREQ.

Walk
FREQ.

Sit
FREQ.

Bend
FREQ.

Crouch/Squat
FREQ.

Kneel/Crawl
OCCAS.

Climb
N/A

Reach above shoulder level
OCCAS.

Use keyboard/mouse
FREQ.

Hand Activities: Fine dexterity
FREQ.

Hand Activities: Hand twisting
FREQ.

Hand Activities: Simple grasping
FREQ.

Hand Activities: Power grasping
OCCAS.

Other (please specify activity)


Frequency of Other Activity
N/A

Lifting Activities: Light lifting (
FREQ.

Lifting Activities: Moderate lifting (20-50 lbs)
FREQ.

Lifting Activities: Heavy lifting ( 50 lbs)
N/A

Push/Pull Activities: Light pushing/pulling (
FREQ.

Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)
FREQ.

Push/Pull Activities: Heavy pushing/pulling ( 50 lbs of force)
OCCAS.

MENTAL REQUIREMENTS


Read/Comprehend
FREQ.

Write
FREQ.

Perform Calculations
FREQ.

Communicate Orally
FREQ.

Reason and Analyze
FREQ.

Other (please specify activity)


Frequency of Other Activity
N/A

ENVIRONMENTAL REQUIREMENTS


Is exposed to excessive noise
OCCAS.

Is around moving machinery
N/A

Is exposed to marked changes in temperature and/or humidity
N/A

Is exposed to dust
OCCAS.

Is exposed to fumes
OCCAS.

Is exposed to gases
N/A

Is exposed to radiation
N/A

Is exposed to microwave
OCCAS.

Drives motorized equipment
OCCAS.

Works in confined quarters
OCCAS.

Other (please specify activity)


Frequency of Other Activity
N/A

JOB DUTIES

Total Percentage of Duties:100

5 Records

Order of
Imp Essen
Duty %
FREQ.
FUNCTION
DUTIES

1
Yes
50
Daily
Lending Request Processing
Interprets and processes new request entries using knowledge of cataloging and bibliographic entry standards and monitors requests received from borrowing.

Utilizing relevant procedures, policies, and circulation status, determines availability and eligibility of material to be lent/copied and organizes paperwork for paging list.

Prepares and monitors inquiries to borrowing institutions concerning their needs for the requested material, or to solicit acceptance of loan restrictions.

Updates systems on the lending status of materials.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: University of California - Santa Barbara, Santa Barbara , Interlibrary Loan Lending Supervisor, Other , Santa Barbara, California

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