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UG Advisor

Company: University of California - Santa Barbara
Location: Santa Barbara
Posted on: August 6, 2019

Job Description:

Job Number

Number of Hires
Single Hire

Job Open Date

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled

Additional Deadline Information

Title Code

Payroll Title Name
Student Academic Advisor 2

Working Title Name
UG Advisor

Department Profile (Specific Information about department/program):

Department Code-Name
PSYC-Psychological & Brain Sciences

End Date/Contingencies for Grant Funding

FOC (Federal Occupation Code) Sub-Code
BA-Student Services

FOC (Federal Occupation Code)

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 23.18

Advertised Range Max (full time equivalent)

Advertised Range Rate Type

Other Advertised Salary Range Comments

Percentage of full-time


8 am to 5 pm

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*

Summary of Job Duties
(Note: This summary will be used for keyword search) Under general supervision by the Senior Undergraduate Advisor, provides first level student advising and guidance to approximately 2,500 new and continuing students in Bachelor of Science degrees in four distinct pre-majors and majors. Uses decision making and problem solving skills to provide advising and guidance to students on various instructional and personal issues and problems. Interprets policy and assists students with locating documentation and information needed for their degree program. Ensures students have met requirements for degree and works with students with GPA and other progress to degree issues. Refers students as necessary to Senior Undergraduate Advisors and/or other campus resources. Coordinates independent research application and evaluation process for Psy 99/99P, 198 and 199/199P and departments honors courses. Participates in various outreach activities and provides support to department events. Coordinates and processes approximately 1,000 change of major petitions a year. Coordinates quarter course and teaching evaluation for all instructors. Provides necessary administrative support for course instruction including updating IRAL. Coordinates textbook ordering process with instructors and publishers. Provide support to PBS Honors program, works with faculty advisor. Maintains shared "UG Advisor" mailbox for all advising email. Manages Senior Undergraduate Advisors calendars for student advising appointments. Provides back up as needed for all DSP activities including scheduling exams and finding rooms for accommodations.

Minimum Requirements
Ability to work in fast-paced environment with excellent verbal, written and organizational skills. Must be able to work with students and advise them on academic and personal issues and provide information, resources and relevant policies to answer questions and solve issues. Must be able to follow established guidelines and policies regarding academic advising criteria and meet constant multiple deadlines. Must be accurate, thorough and possess excellent communication and interpersonal skills. Must be able to organize, prioritize and complete work with frequent interruptions. Must have good computer skills, and be able to use various programs (Excel, Word, Google) to complete required tasks. Must be able to interact effectively with students, faculty, staff and other campus offices on a variety of advising issues and provide information and guidance regarding departmental and UC policies and procedures for advising undergraduate pre-majors and majors in the department.

Desirable Requirements
Knowledge of UC policy and procedures regarding student advising, knowledge regarding Psychological & Brain Sciences pre-major and major advising issues; general knowledge regarding student affairs and advising; familiarity with Student Information Systems (ISIS) and other on-campus student related applications.

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory criminal history background check

Other Special Conditions of Employment

Other Recruitment Notes

Optional Applicant Documents
Other Document (1)

Required Applicant Documents
Cover Letter


FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Non-exempt

CBU (Collective Bargaining Unit)
99 - Non-Represented (PPSM)

ERC (Employee Relations Code)

Grade Type

Grade Type
Student Services

Grade Type
Student Academic Advising

Grade Type

Grade Type


End Date for Other Appointment Type (e.g., Contract or 18-month Career)

Provision Number

Type of Supervision Received

A little help* Go to Degree of Supervision General supervision

Knowledge, Skills and Abilities


Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist








Reach above shoulder level

Use keyboard/mouse

Hand Activities: Fine dexterity

Hand Activities: Hand twisting

Hand Activities: Simple grasping

Hand Activities: Power grasping

Other (please specify activity)

Frequency of Other Activity

Lifting Activities: Light lifting (

Lifting Activities: Moderate lifting (20-50 lbs)

Lifting Activities: Heavy lifting ( 50 lbs)

Push/Pull Activities: Light pushing/pulling (

Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)

Push/Pull Activities: Heavy pushing/pulling ( 50 lbs of force)




Perform Calculations

Communicate Orally

Reason and Analyze

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: University of California - Santa Barbara, Santa Barbara , UG Advisor, Other , Santa Barbara, California

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