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Purchasing Coordinator

Company: University of California - Santa Barbara
Location: Santa Barbara
Posted on: July 7, 2019

Job Description:

Job Number
20190354

Number of Hires
Single Hire

Job Open Date
06-25-2019

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled
07-09-2019

Additional Deadline Information


Title Code
4722

Payroll Title Name
BLANK AST 3

Working Title Name
Purchasing Coordinator

Department Profile (Specific Information about department/program):
The mission of the Bren School is to solve environmental problems. The Bren School develops interdisciplinary solutions to environmental problems, trains environmental leaders, and works for a sustainable future.

Department Code-Name
ESMS-Dean-School Of Env Sci & Mgmt

End Date/Contingencies for Grant Funding
NA

FOC (Federal Occupation Code) Sub-Code
DA-Clerical/Administrative

FOC (Federal Occupation Code)
D-Clerical (e.g., Admin Asst, Library Asst)

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 22.51

Advertised Range Max (full time equivalent)
22.51

Advertised Range Rate Type
Hourly

Other Advertised Salary Range Comments
$22.51/hr.

Percentage of full-time
100.00

Days
M-F

Hours
8.00AM-5.00PM

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*
No

Summary of Job Duties
(Note: This summary will be used for keyword search) Purchasing Coordinator
Responsible for all purchasing transactions and recharges for the Bren School. Maintains working knowledge of University policies and procedures. Acts as liaison between campus administrative offices (Purchasing, Business and Financial Services, Central Stores, Academic Departments) and Bren School faculty, staff and students in purchasing matters. Maintains accurate records of all purchasing transactions. Processes travel documents for the School and prepares monthly recharges. Acts as member of the Bren administrative team in reaching team goals relating to administration of the School.

Minimum Requirements
Demonstrated administrative experience. Ability to multi-task, work independently, prioritize work, and manage frequent interruptions. Demonstrated ability working with numbers/finances.
Strong interpersonal, organizational and communication skills. Ability to communicate effectively in multiple written formats, maintain a positive attitude, problem-solve and work effectively as a team member. Experience with MS Office Suite.

Desirable Requirements
UC experience, with knowledge of UC policy and procedure and operating systems including FlexCard and Gateway mainframes. Familiarity using GUS software platform. Ability to analyze complex issues, develop solutions and give professional advice. Appreciation for Bren School goals, priorities and values.

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory criminal history background check

Other Special Conditions of Employment


Other Recruitment Notes


Optional Applicant Documents
Other Document (1)
Other Document (2)
Other Document (3)

Required Applicant Documents
Resume
Cover Letter

JOB DESCRIPTION

FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Non-exempt

CBU (Collective Bargaining Unit)
CX - Clerical Unit (Teamsters)

ERC (Employee Relations Code)
E

Grade Type
PSS

Grade Type


Grade Type


Grade Type


Grade Type


Grade
None

End Date for Other Appointment Type (e.g., Contract or 18-month Career)


Provision Number
40072654

Type of Supervision Received

A little help* Go to Degree of Supervision General supervision

Knowledge, Skills and Abilities


PHYSICAL REQUIREMENTS

Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist

Stand
OCCAS.

Walk
OCCAS.

Sit
FREQ.

Bend
OCCAS.

Crouch/Squat
OCCAS.

Kneel/Crawl
OCCAS.

Climb
OCCAS.

Reach above shoulder level
OCCAS.

Use keyboard/mouse
FREQ.

Hand Activities: Fine dexterity
FREQ.

Hand Activities: Hand twisting
OCCAS.

Hand Activities: Simple grasping
OCCAS.

Hand Activities: Power grasping
OCCAS.

Other (please specify activity)


Frequency of Other Activity
OCCAS.

Lifting Activities: Light lifting (
FREQ.

Lifting Activities: Moderate lifting (20-50 lbs)
OCCAS.

Lifting Activities: Heavy lifting ( 50 lbs)
N/A

Push/Pull Activities: Light pushing/pulling (
OCCAS.

Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)
N/A

Push/Pull Activities: Heavy pushing/pulling ( 50 lbs of force)
N/A

MENTAL REQUIREMENTS


Read/Comprehend
CONTIN.

Write
FREQ.

Perform Calculations
FREQ.

Communicate Orally
FREQ.

Reason and Analyze
FREQ.

Other (please specify activity)


Frequency of Other Activity
N/A

ENVIRONMENTAL REQUIREMENTS


Is exposed to excessive noise
OCCAS.

Is around moving machinery
N/A

Is exposed to marked changes in temperature and/or humidity
OCCAS.

Is exposed to dust
OCCAS.

Is exposed to fumes
N/A

Is exposed to gases
N/A

Is exposed to radiation
N/A

Is exposed to microwave
N/A

Drives motorized equipment
N/A

Works in confined quarters
OCCAS.

Other (please specify activity)


Frequency of Other Activity
N/A

JOB DUTIES

Total Percentage of Duties:100

5 Records

Order of
Imp Essen
Duty %
FREQ.
FUNCTION
DUTIES

1
Yes
40
Daily
PURCHASING/EXPEDITING
Responsible for executing purchasing transactions for all Bren School accounts. Acts as liaison between campus administrative offices (Purchasing, Business and Financial Services, Central Stores, Academic Departments) and Bren faculty, researchers, staff, and students regarding purchasing matters. Processes all purchase orders including general requisitions utilizing the Gateway procurement system for purchase orders. Is cognizant of and advises Bren faculty, researchers, staff, and students on proper University and agency guidelines regarding purchasing and equipment matters. Screens each preliminary requisition for proper authorization and appropriateness of funding source. Notifies Financial Coordinator if Agency approval or forms required to complete purchase. Recommends purchasing sources and provides vendor cost and shipping differences.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: University of California - Santa Barbara, Santa Barbara , Purchasing Coordinator, Other , Santa Barbara, California

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