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Associate Registrar for Academic & Student Services

Company: University of California - Santa Barbara
Location: Santa Barbara
Posted on: June 9, 2019

Job Description:

Job Number
20190225

Number of Hires
Single Hire

Job Open Date
04-26-2019

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled
05-12-2019

Additional Deadline Information


Title Code
6031

Payroll Title Name
Registrar Manager 1

Working Title Name
Associate Registrar for Academic & Student Services

Department Profile (Specific Information about department/program):
The Office of the Registrar establishes and maintains the academic records of the university and provides students with the enrollment services necessary to attain their educational goals. We support the mission of the university by providing accurate, responsive, and respectful service through the continual development of our staff, policies, procedures, and technology. We promote an atmosphere of open communication and mutual support where effort, creativity, and growth are encouraged and acknowledged.

Department Code-Name
REGT-Registrar's Office

End Date/Contingencies for Grant Funding


FOC (Federal Occupation Code) Sub-Code
BA-Student Services

FOC (Federal Occupation Code)
B-Professionals

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 82,485

Advertised Range Max (full time equivalent)
95,000

Advertised Range Rate Type
Yearly

Other Advertised Salary Range Comments
$82,485-$95,000/yr.

Percentage of full-time
100

Days
M-F

Hours
8-5

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*
No

Summary of Job Duties
(Note: This summary will be used for keyword search) The Associate Registrar oversees the Academic Services and Student Services units within the Office of the Registrar, achieving objectives of the institution and the department through the coordinated efforts of subordinate staff. As a member of the Registrar management team, establishes departmental goals and objectives.

Using a high degree of autonomy, manages the Academic and Student Services units' human and financial resources in support of departmental and institutional goals and objectives. Oversees these units' operations, planning, analyzing, developing, and implementing programs and procedures to ensure accurate, efficient, and timely delivery of student records and enrollment services that are in compliance with federal and state law, and university policy. Serves in a leadership role for the development and implementation of new policies and information systems within the Office of the Registrar and campus-wide. Serves as a policy expert to the campus, particularly in the area of student records management and security, and manages the campus-wide access approval process for student systems and data in compliance with the Family Educational Rights and Privacy Act (FERPA), and other applicable law and policy.

Works collaboratively with administrative and academic departments across the campus, providing services to faculty, staff, students, parents, and alumni in support of the university's academic mission.

Minimum Requirements
Bachelor's degree or equivalent combination of education and experience.
5+ years of progressively responsible experience with registrar-related functions.
Strong problem-solving ability and sound judgment * Capable of holistically analyzing complex policy and process issues, and implementing solutions that are equitable, innovative, and sustainable.
Excellent interpersonal skills * Ability to communicate effectively both orally and in writing, and to work collaboratively with diverse constituents from across the campus. Strong political acumen.
Policy knowledge * Understanding of federal law and policy, national trends, current research, and best practices in the field of registration and records.
Demonstrated managerial ability * Capable of fostering collaborative, creative teams that value continuous improvement.
Demonstrated ability to manage change * Experience implementing student systems and/or other business process improvements within an educational setting.
Strong service focus * Seeks to fully understand and fairly address the needs and concerns of a diverse campus community.

Desirable Requirements
Advanced degree in education or a related field.
UC policy knowledge * Awareness of California state law, and UC and UCSB policy related to registration and records.
Assessment experience * Working understanding of how to assess operational needs, processes, and programs in order to improve services.

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory criminal history background check

Other Special Conditions of Employment


Other Recruitment Notes


Optional Applicant Documents
Other Document (1)
Other Document (2)
Other Document (3)

Required Applicant Documents
Resume
Cover Letter

JOB DESCRIPTION

FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Exempt

CBU (Collective Bargaining Unit)
99 - Non-Represented (PPSM)

ERC (Employee Relations Code)
A

Grade Type
MSP

Grade Type
Student Services

Grade Type
Not Assigned

Grade Type
Manager 1

Grade Type
M1

Grade
24

End Date for Other Appointment Type (e.g., Contract or 18-month Career)


Provision Number


Type of Supervision Received

A little help* Go to Degree of Supervision General direction

Knowledge, Skills and Abilities


PHYSICAL REQUIREMENTS

Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist

Stand
FREQ.

Walk
FREQ.

Sit
FREQ.

Bend
OCCAS.

Crouch/Squat
OCCAS.

Kneel/Crawl
OCCAS.

Climb
OCCAS.

Reach above shoulder level
OCCAS.

Use keyboard/mouse
FREQ.

Hand Activities: Fine dexterity
FREQ.

Hand Activities: Hand twisting
FREQ.

Hand Activities: Simple grasping
FREQ.

Hand Activities: Power grasping
OCCAS.

Other (please specify activity)


Frequency of Other Activity
OCCAS.

Lifting Activities: Light lifting (
OCCAS.

Lifting Activities: Moderate lifting (20-50 lbs)
N/A

Lifting Activities: Heavy lifting ( 50 lbs)
N/A

Push/Pull Activities: Light pushing/pulling (
OCCAS.

Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)
N/A

Push/Pull Activities: Heavy pushing/pulling ( 50 lbs of force)
N/A

MENTAL REQUIREMENTS


Read/Comprehend
FREQ.

Write
FREQ.

Perform Calculations
FREQ.

Communicate Orally
FREQ.

Reason and Analyze
FREQ.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: University of California - Santa Barbara, Santa Barbara , Associate Registrar for Academic & Student Services, Other , Santa Barbara, California

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