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Academic Personnel Assistant

Company: University of California - Santa Barbara
Location: Santa Barbara
Posted on: May 13, 2019

Job Description:

Job Number
20190254

Number of Hires
Single Hire

Job Open Date
05-09-2019

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled
05-23-2019

Additional Deadline Information


Title Code
4722

Payroll Title Name
BLANK AST 3

Working Title Name
Academic Personnel Assistant

Department Profile (Specific Information about department/program):
The Department of Anthropology at UCSB has been a vibrant and active center of research and teaching for a half century. This medium sized department boasts excellent faculty, diverse research interests, high national visibility, and a reputation for first-rate graduate and undergraduate programs. In addition to the quality of training offered by our faculty, we take pride in fostering an atmosphere of congeniality, which we believe greatly enhances students' experiences in our Department. We offer B.A. degrees in four emphases: Archaeology, Biological Anthropology, Cultural Anthropology, and general Anthropology.Graduate study is offered in three areas of specialization: archaeology, integrative anthropological sciences, and sociocultural anthropology. In 2019, the Department of Anthropology counted over 300 undergraduate majors, 45 graduate students and 20 faculty, with several active Professor Emeriti. The Department is also responsible for maintaining the Repository for Archaeological and Ethnographic Collections and the Central Coast Information Center.

Department Code-Name
ANTH-Anthropology Dept

End Date/Contingencies for Grant Funding


FOC (Federal Occupation Code) Sub-Code
DA-Clerical/Administrative

FOC (Federal Occupation Code)
D-Clerical (e.g., Admin Asst, Library Asst)

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 22.51

Advertised Range Max (full time equivalent)
22.51

Advertised Range Rate Type
Hourly

Other Advertised Salary Range Comments
$22.51/hr.

Percentage of full-time
100.00

Days
M-F

Hours
8-5

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*
No

Summary of Job Duties
(Note: This summary will be used for keyword search) The Academic Personnel Assistant administers all academic personnel activities for the Department of Anthropology. Working under the general supervision of the Business Officer, is responsible for assisting the Chair and Business Officer in executing their duties and responsibilities as they relate to academic personnel. Is responsible for a high volume of complex academic merit and promotion cases, faculty recruitment and appointment cases, recruiting and hiring temporary lecturers and occasional postdoc and other research appointments, UCPath hiring and other transactions, UC Recruit and additional compensation. Additional responsibilities include working with the Office of International Students and Scholars on visa requests, assisting visiting scholars, facilitating leave requests, and maintaining a working knowledge of the campus Red Binder. Will work closely with faculty, the department Chair, the Business Officer, and College of Letters & Science academic personnel analysts.

Minimum Requirements
-Bachelor's degree or equivalent combination of education and work experience in a higher education setting.
-Strong organizational skills and the ability to handle multiple tasks under deadlines, periodic heavy workloads, and interruptions.
-Excellent communication and interpersonal skills, assertiveness and diplomacy, and critical attention to detail.
-Attentiveness to confidentiality standards
-Ability to exercise good judgment, common sense, and discretion, while providing careful attention to detail.
-Ability to work with minimal supervision, solve problems creatively and be resourceful.
-Ability to work effectively and cooperatively as a team member, and to work well with faculty members.
-Ability to work in a large open office setting.

Desirable Requirements
-Experience in a UCSB academic department
-Proficiency using BOX, Google Docs & Sheets
-Experience with UCPath, UC Recruit, AP Folio
-Academic personnel experience

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory criminal history background check

Other Special Conditions of Employment


Other Recruitment Notes


Optional Applicant Documents
Other Document (1)

Required Applicant Documents
Resume
Cover Letter

JOB DESCRIPTION

FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Non-exempt

CBU (Collective Bargaining Unit)
CX - Clerical Unit (Teamsters)

ERC (Employee Relations Code)
E

Grade Type
PSS

Grade Type


Grade Type


Grade Type


Grade Type


Grade
None

End Date for Other Appointment Type (e.g., Contract or 18-month Career)


Provision Number
40070978

Type of Supervision Received

A little help* Go to Degree of Supervision General supervision

Knowledge, Skills and Abilities
REQUIRED:
Bachelor's degree or equivalent combination of education and work experience in a higher education setting. Strong organizational skills. Ability to handle multiple tasks under deadlines, periodic heavy workloads, and interruptions. Excellent communication and interpersonal skills, assertiveness and diplomacy, and critical attention to detail. Attentiveness to confidentiality standards Ability to exercise good judgment, common sense, and discretion, while providing careful attention to detail. Ability to work with minimal supervision, solve problems creatively and be resourceful. Ability to work effectively, independently, cooperatively as a team member, and to work well with faculty members. Ability to work in a large open office setting.

DESIRABLE:
Experience in a UCSB academic department. Proficiency using BOX, Google Docs and Sheets. Experience with UCPath, UC Recruit, AP Folio. Academic personnel experience.

PHYSICAL REQUIREMENTS

Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist

Stand
OCCAS.

Walk
OCCAS.

Sit
CONTIN.

Bend
OCCAS.

Crouch/Squat
OCCAS.

Kneel/Crawl
N/A

Climb
OCCAS.

Reach above shoulder level
OCCAS.

Use keyboard/mouse
CONTIN.

Hand Activities: Fine dexterity
FREQ.

Hand Activities: Hand twisting
FREQ.

Hand Activities: Simple grasping
FREQ.

Hand Activities: Power grasping
OCCAS.

Other (please specify activity)


Frequency of Other Activity
No Response

Lifting Activities: Light lifting (
OCCAS.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: University of California - Santa Barbara, Santa Barbara , Academic Personnel Assistant, Other , Santa Barbara, California

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