Parts Coordinator

Company: MarBorg Industries
Location: Santa Barbara
Posted on: May 20, 2023

Job Description:

Job title: Parts CoordinatorPOSITION SUMMARYThe Parts Coordinator will be responsible in maintaining parts stock, issuing parts and supplies and/or purchasing assigned or designated parts and services from approved vendors and maintains accurate inventory records. This position also corresponds with vendors and internal customers via phone and email. May also back-up the Automotive Service Advisor as needed.Salary Range $20.00 to $24.00 per hour + benefits.We set our pay based on several factors including knowledge, experience, education, training, certifications and location. Our competitive benefit package and the rewarding work we do for the planet combined make MarBorg a great place to work. The real advantage to working at MarBorg is your contribution will result in a positive impact for our community, and our environmentESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following.

• Responsible for managing all parts, including pricing, ordering, and ensuring delivery to Shop.
• Responsible for purchasing supplies.
• Responsible for receiving, stocking, and issuing parts using the Dossier system.
• Responsible for following up on returns and credit.
• Work with vendors on rejected material and/or discrepancies.
• Ensure the Company has necessary parts on-hand.
• Monitor reorder levels and replenish inventory in order to maintain proper inventory levels.
• Performs periodic cycle counts and physical inventory.
• Stocks shelves and maintains a clean and organized parts room.
• Order special (non-stock) parts for repair orders, following order policies and procedures.
• Ensure accuracy and reliability of data entered into computer.
• Manage and update the parts/service manuals located on the shared drive.
• Provides project updates and interfaces directly with both internal departments and external vendors.
• Provide customer service internally to shop and other departments.
• Organization of incoming data for all fleet repairs using the Fleet Management System.
• Maintain accurate & current records for all fleet repair work orders into Fleet Management System.
• Works with Shop team to plan, coordinate, and assign the repair and maintenance of the company's fleet.
• Prepare and process vehicle repair reports using the Fleet Management System.
• Establish and maintain effective working relationship with employees and outside suppliers.
• Work together with Shop personnel to gather the information required to enter into the Fleet Management System.
• Follow-up with Accounts Payable and/or Vendors to retain copies of invoices required to complete and close work orders.
• Maintain the filing for all Vehicle Condition Reports per Department of Transportation compliance.
• Perform general office duties such as filing office documents, answering telephones, responding to a variety of routine and non-routine inquiries.
• Other duties as assigned.CORE COMPETENCIES:
  • Doing Good: Maintains and promotes integrity and values in conduct of all activities.
  • Making Good: Takes responsibility and ownership for a problem, project, or issue.
  • Treating Our People Well: Proactively seeks and finds ways to provide extraordinary service. Fosters respect for all individuals and points of view. Works cooperatively and effectively with others to achieve common goals characterized by pride, trust, and commitment.
  • Observant: Ability to identify safety or operational deficiencies and to quickly implement a correction.
  • Safety Matters: Actively participates in creating a safe and healthy workplace for our employees and our customers.
  • Environmentally Focused: Takes initiative to preserve and improve our local environment for future generations. Makes everyday Earth Day.JOB SPECIFIC COMPETENCIES:Attention to Detail, Time Management, Communication and AdaptabilityQUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. KNOWLEDGE, SKILLS, ABILITIES AND EXPERIENCE:
    • Two years of experience in clerical and parts procurement and research.
    • Strong interpersonal skills.
    • Excellent organizational and time management skills
    • Detail oriented with excellent follow-up practices.
    • Acute attention to detail/Data entry accuracy
    • Ability to work independently and within a team in a fast-paced, high-volume environment with emphasis on accuracy and timeliness.
    • Team player, willingness to learn and assist in various areas of Shop Department.
    • Excel & Computer based maintenance tracking systems (Dossier).
    • Valid Class C Driver's License with acceptable driving record.
    • Bilingual (English/Spanish) a plus.EDUCATION and/or EXPERIENCEHigh school diploma. Minimum of 2 year of inventory and parts administration/clerical function experience.
      • Minimum of two (2) year of experience of ordering, receiving, stocking, and issuing parts.
      • Must have experience in using a Fleet maintenance management system, or computerized inventory control system.
      • Proficient in Microsoft Office, Outlook, Excel, and 10-Key by touch.
      • Knowledge of office equipment operation and PC Skills LANGUAGE SKILLSAbility to speak, read and write English. Ability to comprehend simple instructions, write short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Bilingual a plus.CERTIFICATES, LICENSE, REGISTRATIONValid Class C licensePHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Primary functions require sufficient physical ability and mobility to work in a mechanic shop environment; While performing the duties of this job, the employee is frequently required to stand; use hands to finger, handle or feel; and reach with hands and arms. The employee frequently is required to walk for long periods of time on concrete floors and constantly sit while working on computer. This position is subject to repetitive lifting, pulling, pushing, carrying, bending, stooping, twisting, kneeling, crouching, talking, or hearing. The employee is occasionally required to climb and balance. The employee must regularly lift and/or move up to 50 pounds. Specific vision, depth perception, and ability to adjust focus.WORK ENVIRONMENT We are a drug free & alcohol-free work environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job the employee is regularly exposed to moving mechanical parts and outside weather conditions. Work is performed primarily in a shop environment, occasional field environments that may require some travel from site to site and is frequently exposed to dust, grease, fumes, or airborne particles and toxic or caustic chemicals. The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; extreme cold; extreme heat; and risk of electrical shock. The noise level in the work environment is usually loud and dirty. Required to put on protective outfits such as gloves, safety eyeglasses, safety footwear, coverall, and hardhat.This is an hourly full-time position working on site. PI215707182

Keywords: MarBorg Industries, Santa Barbara , Parts Coordinator, Other , Santa Barbara, California