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Administrative Assistant

Company: Wellpath
Location: Santa Barbara
Posted on: October 9, 2021

Job Description:

Here at Wellpath, everything that we do is about taking care of people - our patients, our staff and our partners. We are committed to making a difference by providing hope and healing to vulnerable patients in challenging clinical environments. Our talented, compassionate team thrives in an autonomous environment, is empowered and supported by education, training and the resources to practice healthcare the way it is meant to be and strives to "Always Do The Right Thing!"


Under the direction of the Health Services Administrator (HSA), Program Manager (PM), or higher licensed medical professional, the Administrative Assistant will be responsible for providing administrative and professional office support to the operations management team.


• High school graduate
• Bachelors or Associate Degree, preferred

• One (1) year of experience working in an office environment, or completion of business courses with certification
• Previous correctional/detention facility experience
• Two (2) years of experience working in an office environment, or completion of business courses with certification
• Human Resources experience
• Experience with monitoring and tracking employees' hours and scheduling
• Experience with scheduling appointments and follow up with patient care (or Medical Front Office experience)
• Experience using timekeeping and scheduling software, or ability to learn
• Experience using Electronic Medical Record systems, or ability to learn

• Current (and must maintain) lifesaving BLS certification through AHA


  1. Provide administrative support to the HSA, Assistant HSA, and Director of Nursing
  2. Collect and maintain statistical data as directed by the Health Service Administrator
  3. Assist in payroll functions, such as verification of time cards and coordination with the corporate office to ensure that all documentation required for payroll purposes is provided
  4. Assist the Health Service Administrator with updating employee personnel records as directed
  5. Inventory and order all clerical supplies and forms
  6. Verify accuracy of all off-site bills to ensure proper payment for off-site services
  7. Supervise the clerical staff and prepare reports as directed by the HSA
  8. May assist in the job shadow portion of the interview process of potential staff
  9. May assist in orientation and training of new employees
  10. Perform other duties as assigned.

Wellpath is an EOE/Minorities/Females/Vet/Disability Employer

Keywords: Wellpath, Santa Barbara , Administrative Assistant, Other , Santa Barbara, California

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