Perform a wide variety of complex administrative duties,
according to departmental assignment, with only occasional
instruction or assistance. Examples of duties include: customer
service, summarize reports and legislation; prepare correspondence,
forms, memos, resolutions, invoices, receipts, licenses,
statistical statements and reports, minutes of meetings, and legal
documents from written or recorded sources; proofread; explain or
interpret information on departmental and City policies and
procedures; research and maintain records and files; answer
telephones, and assist the public and employees in a courteous
manner; compile agendas; attend and record commission and/or
committee meetings and compile/prepare meeting minutes for review;
may exercise lead responsibility over other support staff or
interns; perform other work as required. Flexible work schedules
may be available. Spanish speaking and writing skills are
The eligibility list established by this recruitment may be
utilized by various departments as vacancies occur. There are
current vacancies in the Parks & Recreation Parks division and the
Public Works Engineering division.
Bilingual skills may be required for certain vacancies.
Knowledge of: English usage, grammar, punctuation, and spelling;
business letter format and report preparation; basic mathematics
and accounting principles/practices; telephone and email etiquette;
operations, services, and activities of work area; creation and/or
maintenance of filing systems; computer programs including Windows,
Microsoft Office, and document management systems.
Skill in: Operating personal computer and general office
equipment. Experience with Excel and enterprise software (e.g.
Accela permit software, Munis financial software, and Hyland OnBase
document management software) is highly desirable.
Ability to: Work independently on complex administrative duties
with only occasional instruction or assistance; review and check
documents for accuracy and completeness; understand and follow oral
and written instructions; communicate clearly and concisely, both
orally and in writing; select, interpret, explain, and apply
policies and procedures to the public and employees in a courteous
manner; apply established priorities and procedures to collect and
calculate fees, penalties, invoices, permits, and licenses; process
applications and bills; operate a computer terminal or specialized
equipment as assigned; assign, train, and review work of employees;
coordinate and monitor work flow; meet schedules and timelines;
formal minute taking procedures for meetings may be necessary.
Experience: Minimum two years of increasingly responsible
general clerical experience including some accounting or
bookkeeping experience. A bachelor's degree from an accredited
college or university may be substituted for experience.
License Requirements: Applicant may be required to possess a
valid California driver's license at time of appointment. For
position in Engineering: A Notary Public License in California is
Physical Conditions: Essential functions may require maintaining
physical condition necessary for lifting boxes of files, stooping,
standing, walking or sitting for prolonged periods of time,
depending on assignment.
It is important that your application show all the relevant
education and experience you possess that qualifies you for this
position. Applications may be rejected if incomplete.
The selection process may consist of a written exam and a
computer skills exam. The written examination may include questions
on reading comprehension, spelling, punctuation, grammar,
vocabulary, and math.
CITY APPLICATION AND RESPONSES TO THE SUPPLEMENTAL QUESTIONNAIRE
MUST BE RECEIVED BY 5:30 P.M. ON THURSDAY, JUNE 17, 2021.