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Administrative Support Specialist

Company: G4S
Location: Santa Barbara
Posted on: May 3, 2021

Job Description:

Job Introduction:

Hiring Now!

The world's leading private security organization, G4S, has an immediate job opportunity for an Administrative Support Specialist . As an Administrative Support Specialist , you will you will provide advanced administrative support, detailed research and analysis to a high-profile clients executive team. You will perform duties normally associated with an executive assistant and office manager including coordinating executive communications, answering phones, responding to inquiries, both internal and external, as well as general administrative support for department events, meetings, trainings, supply ordering and inventory maintenance. Areas of support include Field Operations, Public Affairs, construction planning and Human Resources.

G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.

As a full time employee of G4S, you will be entitled to the following benefits:

  • Major Medical, Dental and Vision
  • Paid vacation
  • 401K
  • Opportunities for additional training to aid in your professional development

As an employee you will also be able to participate in the Promote Me! Community. Promote Me! is available to interested current employees as a way to express interest in further advancement, as well as gain information and encourage professional development.

Further, as a current employee you will be eligible to participate in large group rates for the following benefits:

  • Critical Illness
  • Accident Insurance
  • Whole Life Insurance
  • Individual Short-Term Disability
  • Pre-Paid Legal Services
  • Identity Theft Services
  • Pet Insurance

In addition, G4S provides benefits that are automatically available to all employees, whether you enroll in a G4S insurance plan or not. And with no premiums to pay!

  • RxCut Pharmacy Discount Program
  • Doctor on Demand
  • Qualsight LASIK Savings
  • Perks at Work: G4S Employee Discount Program
  • Alliant Credit Union
  • Purchasing Power
  • Active & Fit: G4S Fitness Center Membership
  • FinFit: Financial Wellness Program
  • DailyPay: Access your pay when you need it

G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.



Role Responsibility:

Specific Duties and Essential Functions

  • Act as a security and informational liaison between client and G4S USA
  • Take on administrative functions and processes assigned by the client Market Leader; setting and managing calendar meetings, keeping track of expenses, organizing travel arrangements; establish point of contact for client security, organizing monthly leadership meetings and skype calls, assisting in Public Affairs events and organizing
  • Management of conference spaces and telepresence meetings; create, schedule and adjust existing meetings; closely monitoring meeting software to ensure that priority is given to local teams and leaders for the limited meeting spaces within the offices
  • Monitor activity and facilities issues; provide updates and bring facilities issues to the onsite facilities managers attention
  • Provide assistance to Employee Engagement committees at the discretion of the Market leader and EEC members
  • Manage incoming mail and packages and connect with the Warehouse teams to provide prompt package delivery for client personnel
The Ideal Candidate:

Education, Licenses and Certifications Required

  • Must possess a high school diploma or equivalent

Type and Length of Specific Experience Required

  • Must possess a minimum of one (1) year of experience in a corporate work environment
  • Work history must demonstrate each of the following:
    • Proficiency in Microsoft Office Suite; Excel, Word, Notes, and PowerPoint.
    • Experience with Microsoft Outlook
    • Experience with Adobe Acrobat
    • Effective communication skills.
    • High level organization and multitasking skills
    • Ability to handle multiple projects at a time

Skills Required

  • Proficient computer skills including Microsoft Office
  • Effective oral and written communication skills
  • Active listening skills
  • Ability to assess and evaluate situations effectively
  • Ability to identify critical issues quickly and accurately
  • Attention to detail


  • Must be at least 18 years old or the minimum age required by the state, if higher
  • Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
  • Effective oral and written communication skills
  • Well-developed research, analytic and organizational skills
  • Active listening skills
  • Ability to work independently and proactively with minimum oversight
  • Proficient computer skills including Microsoft Office applications (Word, Excel)
  • Attention to detail
  • Subject to a drug screen to the extent permitted by law
  • Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment: Office, minimal to no exposure to extreme temperatures

Major activity: Working on PC and using telephone/radio while sitting

Physical efforts to carry out job duties: Standing, walking, and sitting. Minimal to no stooping or kneeling.

About the Company:

EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

G4S is an Equal Opportunity/Affirmative Action Employer
and an Alcohol- and Drug-Free Workplace

G4S consider qualified applications with criminal histories in a manner consistent with applicable federal, state, and local laws.

If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.

To receive an update on your application status, please contact our local office by following this link:

Keywords: G4S, Santa Barbara , Administrative Support Specialist, Other , Santa Barbara, California

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