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Project Accounting Coordinator

Company: Cardno
Location: Santa Barbara
Posted on: May 3, 2021

Job Description:

Cardno is seeking a Project Accounting Coordinator for the Natural Resources Project Controls team. Successful candidate will have a minimum of 3 years of related experience, with the relevant skills and background that will be required in order to fill the position without extensive training.

Job Description:

Cardno is seeking a Project Accounting Coordinator for our Natural Resources Project Controls team. Successful candidate must have a minimum of 3 years of related experience, with the relevant skills and background that will be required in order to fill the position without extensive training.

Responsibilities include but are not limited to:

  • Provide project budget and billing support to the Project Controls team and Project Managers
  • Prepare and process subcontractor Requisitions and Purchase Orders
  • Review, process, enter, and track subcontractor invoices
  • Track project budgets and work with Project Managers to assure project expenditures are closely monitored
  • Review client invoices and related backup for accuracy
  • Finalize billing in BST and third party software, as needed in according to client requirements and deadlines
  • Set up projects per client requirements and company guidelines
  • Create and modify budget spreadsheets in Excel as needed, including extensive data manipulation and formatting
  • Assist in review and processing of client and subconsultant contracts
  • Accounts Receivable follow up and reporting in BST
  • Audit unbilled receivables (WIP) and variance reports for profit optimization
  • Analyze vendor invoices and expense reports and confirm contractual compliance for invoicing inclusion
  • Other related tasks, as required

Basic Qualifications:

  • Working knowledge and understanding of project accounting principles
  • Experience with professional services billing and accounts payable processing
  • Intermediate proficiency in Microsoft Excel, including Pivot Tables and VLOOKUP
  • Excellent oral and written communication skills, must possess a professional manner and customer service mindset
  • Ability to work well independently and with a professional team in a fast-paced, team oriented work environment
  • Detail oriented and resourceful, with the ability and aptitude to learn new programs and skills quickly
  • Proficiency in Microsoft Word and Office
  • A minimum of a high school diploma plus 3-5 years of relevant experience
  • Positive and energetic attitude
  • Must be authorized to work in U.S. without company sponsorship

Desired Qualifications:

  • Advanced proficiency in Microsoft Excel
  • Previous project accounting experience, preferably for environmental consulting, planning or engineering
  • Experience with professional services contracts, task orders and contract administration
  • Undergraduate degree in business or accounting
  • BST and/or Ariba experience a plus
  • Experience in working with and providing support to diverse groups in all levels of management
  • Solid time management and follow-through skills, with the ability to manage multiple tasks with tight deadlines
  • Self-motivated and confident with strong initiative
  • Ability to see the "big picture" and use common sense to make decisions
  • Well-developed interpersonal skills with ability and desire to build trusting, long-term relationships

Equal Opportunity statement for US based applicants

Cardno has a long standing policy of Equal Opportunity in employment. Our practice is to fill positions by selecting applicants who can perform the work in a competent and professional manner. We do not discriminate on the basis of age, sex, race, color, religion, national origin, sexual orientation, gender identity, disability or veteran status. At any time, if you need an accommodation during the application process, please contact Human Resources.

Cardno does not accept unsolicited resumes from any 3rd party agencies. No fee will be paid to 3rd parties who submit unsolicited resumes to any Cardno employee. Resumes from approved vendors must be specifically requested by Cardno and approved by the Cardno Talent Acquisition Team.

Keywords: Cardno, Santa Barbara , Project Accounting Coordinator, Other , Santa Barbara, California

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