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Administrative Assistant/Paralegal Support

Company: Keller Rohrback L.L.P.
Location: Santa Barbara
Posted on: November 6, 2019

Job Description:

Administrative Assistant/Paralegal Support: Keller Rohrback L.L.P., a Pacific Northwest-based, nationally recognized law firm, is seeking to hire an Administrative Assistant for its Santa Barbara office. This position will be responsible for the day to day operational tasks key to maintaining the working order of the office, providing reception coverage and other basic administrative and paralegal support to our Santa Barbara attorneys. Basic knowledge of legal concepts, legal terminology and legal processes is desired but not required. We are seeking an individual who is a team player, is optimistic and positive by nature, and has a strong desire to learn from our litigation team. This is an excellent opportunity for an individual to learn the processes and procedures practiced by this team; and provides valuable insights for a college graduate that is contemplating law school or a career in the legal field.
Essential Job Duties: ---

  • General office duties, including: reception duties, administrative recordkeeping, filing, mail, faxes, deliveries, copy and scan projects.
  • Maintain clean, comfortable, and organized office environment.
  • Coordinate necessary maintenance and/or repairs to office environment and equipment.
  • Schedule internal and external meetings (coordinates meeting logistics: presentation materials, technical support, conference rooms, tracking attendees, catering, etc.)
  • Complete a variety of administrative tasks for multiple attorneys, including: managing an active calendar of appointments; composing and preparing correspondence; arranging travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Drafting and processing correspondence.
  • Communicating with clients, opposing parties, opposing counsel, third parties, court personnel.
  • Tracking deadlines.
  • Client file and document management.
  • Research.
    • Bachelor's degree or equivalent experience.
    • Proactive, self-starter, self-manager, with tenacity in finding solutions to problems.
    • Exceptional writer with superior communication skills.
    • Strong organization and time-management skills.
    • Ability to take initiative and work independently with minimal supervision.
    • Sound problem-solving skills.
    • An amazing eye for the details.
    • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint); advanced skills preferred.
    • Developed a reputation for being accurate, dependable, efficient and smart.

Keywords: Keller Rohrback L.L.P., Santa Barbara , Administrative Assistant/Paralegal Support, Legal , Santa Barbara, California

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