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Medical Records Coordinator

Company: VNA Health
Location: Santa Barbara
Posted on: March 15, 2020

Job Description:

Job Description SummaryThe Medical Records Coordinator is responsible for processing and maintaining accurate patient medical records, ensuring timely orders processing, following HIPAA protocols, and performing records-related duties such as filing, indexing, and record audits. The Medical Records Coordinator respects and promotes the Agency?s mission, values, and vision.Essential Job DUTIES AND Responsibilities

  • Perform all daily medical records functions, including chart assembly, reports, audits, indexing, and orders processing in accordance with Agency policies and department procedures.
  • Maintain comprehensive working knowledge of Agency policies and procedures to ensure medical records are maintained in compliance with state, federal, and accreditation requirements.
  • Submit documentation for physician signature, monitor status of unsigned orders, and document follow-up efforts to obtain signature.
  • Deliver printed orders and other required documentation in person to physician offices and other locations as required.
  • Ensure authentication and credentialing of physicians is completed prior to processing signed orders and other documents.
  • Process and submit additional patient documentation (i.e. interdisciplinary team meeting notes, discharge/transfer summaries, etc.) to appropriate parties within required deadlines.
  • Complete administrative record audits following patient admission and discharge to ensure all documents are complete.
  • Identify, monitor, and ensure all patient documentation deficiencies are resolved and corrected in order to maintain integrity of the patient?s medical record.
  • Fulfill authorized medical record requests, subpoenas, and requests for additional documentation.
  • Review, prepare, and archive discharged paper records.
  • Actively participate in improving and implementing department procedures in order to achieve more effective and streamlined record information control.
  • Perform clerical duties including sorting, filing, answering phones, responding to emails, covering reception, photocopying, scanning, and data entry in a courteous, friendly, and helpful manner.
  • Protect the confidentiality of patient and organization information through effective controls of medical records.
  • Participate in activities to control expenses such as ensuring timely signature on orders, certifications, and other documentation that delays billing.
  • Performs other duties and responsibilities as assigned to support department and Agency needs. The above statements are intended to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.Position Qualifications
    • High School graduate or equivalent experience.
    • Licensed driver with insured automobile - in accordance with state and/or organization requirements.
    • Excellent communication skills and public relations skills.
    • Intermediate Word processing and PC skills, with ability to navigate Microsoft Excel and Word.
    • Information systems knowledge.
    • Previous clerical experience desired.
    • Knowledge of corporate business management, governmental regulations andaccreditation standards desired.
    • Demonstrates autonomy, organization, assertiveness, flexibility and cooperation in performing job responsibilities.PHYSICAL REQUIREMENTS
      • Ability to lift 50 lbs.
      • Ability to push/pull 50 lbs.
      • Ability to stoop, bend, and squat.
      • Ability to walk up one flight of stairs.
      • Ability to walk one mile.
      • Ability to sit for one hour, minimum.
      • Visual and audio acuity.STANDARD OF PERFORMANCE: VNA Health Evaluation tool.

Keywords: VNA Health, Santa Barbara , Medical Records Coordinator, Healthcare , Santa Barbara, California

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