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Academic Services Manager

Company: University of California - Santa Barbara
Location: Santa Barbara
Posted on: July 11, 2019

Job Description:

Job Number

Number of Hires
Single Hire

Job Open Date

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled

Additional Deadline Information

Title Code

Payroll Title Name
Financial Services Analyst 3

Working Title Name
Academic Services Manager

Department Profile (Specific Information about department/program):
The Arts Administrative Support Center (AASC) provides administrative services for the departments of Art, the History of Art & Architecture, and the Art, Design & Architecture Museum. It includes Academic Services and Student Services units as well as Accounting and Purchasing units.

Department Code-Name
AASC-Arts Admin

End Date/Contingencies for Grant Funding

FOC (Federal Occupation Code) Sub-Code
BD-Fiscal, Management and Staff Services

FOC (Federal Occupation Code)

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 53,200

Advertised Range Max (full time equivalent)

Advertised Range Rate Type

Other Advertised Salary Range Comments

Percentage of full-time



Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*

Summary of Job Duties
(Note: This summary will be used for keyword search) Under the direction of the Arts Administrative Support Center Director, is responsible for the full range of administrative management functions including the core departments finances and academic personnel necessary for the support of the teaching and research missions of the Departments of Art, History of Art and Architecture and the Art, Design and Architecture Museum. Responsibilities include financial management, purchasing, academic personnel programs, and assisting the Chairs and Directors with long-term strategic planning. Develops and implements operating policies and procedures as they relate to departmental overall goals and objectives. Assures compliance with all campus, University, State, and Federal regulations as appropriate. Serves on campus committees involving University administration as necessary.

Minimum Requirements
Bachelor of Arts or equivalent combination of education and experience. Strong analytical skills, strong computer skills and the ability to effectively communicate with a diverse population. Maintain sound judgment and high degree of confidentiality and professionalism. Ability to perform financial and policy analysis. Requires understanding of accounting principles. Requires strong attention to detail, a high degree of accuracy and follow through. Strong communication skills. Proficient with MS Office and database applications. Familiarity with fund accounting, bookkeeping, and spreadsheet systems. Ability to work independently as well as in a team environment while under pressure of heavy workload and deadlines. Possess excellent analytical, interpersonal, verbal, and writing skills.
Demonstrated ability to handle difficult situations, and use discretion.

Desirable Requirements
* Knowledge of UCSB policies, processes, and procedures governing business and financial practices; experience with UCSB systems, such as the online General Ledger, Data Warehouse, UCPath, KRONOS, Gateway, UCRecruit, AP Folio; supervisory experience, preferred.

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory criminal history background check

Other Special Conditions of Employment

Other Recruitment Notes

Optional Applicant Documents
Other Document (1)
Other Document (2)
Other Document (3)

Required Applicant Documents
Cover Letter


FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Exempt

CBU (Collective Bargaining Unit)
99 - Non-Represented (PPSM)

ERC (Employee Relations Code)

Grade Type

Grade Type

Grade Type
Financial Services

Grade Type

Grade Type


End Date for Other Appointment Type (e.g., Contract or 18-month Career)

Provision Number

Type of Supervision Received

A little help* Go to Degree of Supervision Direction

Knowledge, Skills and Abilities
Thorough knowledge of financial processes, policies, and procedures. Thorough knowledge of financial data management and reporting systems. Strong experience working with Excel spreadsheets and in the development of financial shadow tracking systems; ability to extract, analyze, and produce financial reports from financial online systems and Excel. Strong experience with all aspects of Academic Personnel policies and procedures. Excellent oral and written communication skills. Experience in training and supervising staff with campus Business & Financial Services online systems. Ability to deal with frequent interruptions, and prioritize multiple task assignments while maintaining accuracy, paying attention to detail and meeting deadlines. Excellent customer service skills.


Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist








Reach above shoulder level

Use keyboard/mouse

Hand Activities: Fine dexterity

Hand Activities: Hand twisting

Hand Activities: Simple grasping

Hand Activities: Power grasping

Other (please specify activity)

Frequency of Other Activity
No Response

Lifting Activities: Light lifting (

Lifting Activities: Moderate lifting (20-50 lbs)

Lifting Activities: Heavy lifting ( 50 lbs)

Push/Pull Activities: Light pushing/pulling (

Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)

Push/Pull Activities: Heavy pushing/pulling ( 50 lbs of force)




Perform Calculations

Communicate Orally

Reason and Analyze

Other (please specify activity)

Frequency of Other Activity
No Response


Is exposed to excessive noise

Is around moving machinery

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: University of California - Santa Barbara, Santa Barbara , Academic Services Manager, Executive , Santa Barbara, California

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