SantaBarbaraRecruiter
the smart solution for Santa Barbara jobs

Assistant Administrative Manager

Company: University of California - Santa Barbara
Location: Santa Barbara
Posted on: April 17, 2019

Job Description:

Job Number
20190076

Number of Hires
Single Hire

Job Open Date
02-05-2019

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled
02-20-2019

Additional Deadline Information


Title Code
7374

Payroll Title Name
Administrative Supervisor 1

Working Title Name
Assistant Administrative Manager

Department Profile (Specific Information about department/program):
Residential & Community Living is responsible for the overall student life program in eight residence halls and nine apartment complexes (-10,00 residents) with a focus on student development and leadership programs, and conduct and accountability. In addition, R&CL is responsible for resident placement through the University & Community Housing Services Office.

Department Code-Name
DSRS-Dean Student Residents

End Date/Contingencies for Grant Funding


FOC (Federal Occupation Code) Sub-Code
BD-Fiscal, Management and Staff Services

FOC (Federal Occupation Code)
B-Professionals

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 60,000

Advertised Range Max (full time equivalent)
68,025

Advertised Range Rate Type
Yearly

Other Advertised Salary Range Comments
$60,000- $68,025/yr.

Percentage of full-time
100%

Days
M-F

Hours
8-5

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*
No

Summary of Job Duties
(Note: This summary will be used for keyword search) Provides analytical and administrative support in the areas of office management and resident services, annual Move in/ Move out of Apartments (approx. 5,000 residents) and completion of approved RCL Major Maintenance projects and facilities management. Oversees 4 complex offices providing services to residents. Supervises 4 career Administrative Services Coordinators managing the offices. Coordinator for R&CL's annual Move-In/ Move-out for the nine Apartment complexes. Works in collaboration with R&CL Lead staff, University & Community Housing Services, Operations, Parking Services, Conference Services, and Dining, Ucen, etc. Handles the completion of approved Major Maintenance projects for both the Apartment areas in R&CL, complexes with a Major Maintenance budget of $200,000+.

Minimum Requirements
BA and experience in college/university management. Supervision of full-time or student staff, excellent written/verbal interpersonal/communication skills, ability to work effectively with a diverse student population and to work collaboratively with others. Effective administrative and managerial experience including excellent analysis skills, proven decision making, ability to establish priorities, time management, flexibility to adapt to change and conflict resolution skills required.

Desirable Requirements
Experience in college student life program strongly preferred.

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory criminal history background check

Other Special Conditions of Employment


Other Recruitment Notes


Optional Applicant Documents
Other Document (1)
Other Document (2)
Other Document (3)

Required Applicant Documents
Resume
Cover Letter

JOB DESCRIPTION

FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Exempt

CBU (Collective Bargaining Unit)
99 - Non-Represented (PPSM)

ERC (Employee Relations Code)
C

Grade Type
PSS

Grade Type
General Administration

Grade Type
Administrative Operations

Grade Type
Supervisor 1

Grade Type
S1

Grade
20

End Date for Other Appointment Type (e.g., Contract or 18-month Career)


Provision Number


Type of Supervision Received

A little help* Go to Degree of Supervision General supervision

Knowledge, Skills and Abilities


PHYSICAL REQUIREMENTS

Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist

Stand
OCCAS.

Walk
OCCAS.

Sit
FREQ.

Bend
OCCAS.

Crouch/Squat
OCCAS.

Kneel/Crawl
OCCAS.

Climb
OCCAS.

Reach above shoulder level
OCCAS.

Use keyboard/mouse
FREQ.

Hand Activities: Fine dexterity
OCCAS.

Hand Activities: Hand twisting
OCCAS.

Hand Activities: Simple grasping
OCCAS.

Hand Activities: Power grasping
OCCAS.

Other (please specify activity)


Frequency of Other Activity
N/A

Lifting Activities: Light lifting (
OCCAS.

Lifting Activities: Moderate lifting (20-50 lbs)
OCCAS.

Lifting Activities: Heavy lifting ( 50 lbs)
OCCAS.

Push/Pull Activities: Light pushing/pulling (
OCCAS.

Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)
OCCAS.

Push/Pull Activities: Heavy pushing/pulling ( 50 lbs of force)
OCCAS.

MENTAL REQUIREMENTS


Read/Comprehend
CONTIN.

Write
CONTIN.

Perform Calculations
CONTIN.

Communicate Orally
CONTIN.

Reason and Analyze
CONTIN.

Other (please specify activity)


Frequency of Other Activity
N/A

ENVIRONMENTAL REQUIREMENTS


Is exposed to excessive noise
OCCAS.

Is around moving machinery
OCCAS.

Is exposed to marked changes in temperature and/or humidity
N/A

Is exposed to dust
OCCAS.

Is exposed to fumes
N/A

Is exposed to gases
N/A

Is exposed to radiation
N/A

Is exposed to microwave
N/A

Drives motorized equipment
N/A

Works in confined quarters
N/A

Other (please specify activity)


Frequency of Other Activity
N/A

JOB DUTIES

Total Percentage of Duties:100

3 Records

Order of
Imp Essen
Duty %
FREQ.
FUNCTION
DUTIES

1
Yes
50
Daily
Administrative Operations and Supervision
- Analyzes management, staffing and administrative needs and office procedures for 5 separate offices including designing and implementing changes/enhancements that may relate to upgrades to systems and services.
- Responsible for designing and oversee implementation of 6 large, complex, multi-faceted move-ins and move-outs, as well as on-going individual move-ins/outs affecting residents in 6 complexes.
- Responsible for designing and maintaining a high level security system for the issuance, tracking, and collection of keys for 4,500 residents.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: University of California - Santa Barbara, Santa Barbara , Assistant Administrative Manager, Executive , Santa Barbara, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Executive Jobs


Area Nurse Director Clinical Oncology Outpatient
Description: A rare and exciting opportunity has recently become available for an Administrative Nursing Director to oversee this expansive Ambulatory Oncology Service Line in the Los Angeles Area. Apply today, and (more...)
Company: Nurse Management
Location: Huntington Beach
Posted on: 04/25/2019

88N Transportation Management Coordinator
Description: As a Transportation Management Coordinator, you will utilize your organizational skills to schedule and coordinate transportation for personnel and equipment, ensuring cargo and Soldiers make it to their (more...)
Company: Army National Guard
Location: Van Nuys
Posted on: 04/25/2019

Sr. Director of Nursing - Oncology Services
Description: Oncology opening in Anaheim, California. This and other rn jobs brought to you by NursingJobCafe.com ABOUT THE COMPANY: br br Large award-winning health system located in Southern California prides (more...)
Company: Greenstaff Medical USA
Location: Anaheim
Posted on: 04/25/2019


Restaurant Management and Culinary Management Positions
Description: Hillstone Restaurant Group is a privately-held collection of upscale restaurants with 45 locations in major cities across the country. Some of our more well-known operations are Houston's, Hillstone, (more...)
Company: Hillstone
Location: Beverly Hills
Posted on: 04/25/2019

Nurse Director of Patient Safety and Risk Management
Description: A fantastic career opportunity for Nurse Director of Risk Management and Patient Safety is now available with a growing and financially stable Medical Center in beautiful, coastal and warm Southern California. (more...)
Company: Nurse Management
Location: Beverly Hills
Posted on: 04/25/2019

Solar Sales Manager
Description: Business Development Manager - Solar SalesThe business development manager is in charge of developing leads for solar business solutions and OEM accounts. They will manage client accounts and
Company: JBN & Associates, LLC
Location: Ontario
Posted on: 04/25/2019

Restaurant Manager
Description: We are seeking Mid to High-Level Restaurant Manager candidates for our LA and San Fernando Valley locations. Candidates must have high standards and have a passion and dedication for developing people (more...)
Company: Maria's Italian Kitchen
Location: Sherman Oaks
Posted on: 04/25/2019

Director of Operations - Own a Franchise
Description: Directors of Operations: Make
Company: Franchise Career Advisors
Location: Los Angeles
Posted on: 04/25/2019

Nurse Director of Intensive Care and Progressive Care Units
Description: One of Southern California 039 s best-respected health systems with a hospital in sunny, warm and coastal Los Angeles is seeking a Critical Care and Telemetry Nurse Director to join the prestigious team (more...)
Company: Nurse Management
Location: Huntington Beach
Posted on: 04/25/2019

Oncology Nurse Manager / Nurse Practitioner
Description: Oncology opening in Anaheim, California. This and other rn jobs brought to you by NursingJobCafe.com ABOUT THE COMPANY: br Large award-winning health system located in Southern California prides themselves (more...)
Company: Greenstaff Medical USA
Location: Anaheim
Posted on: 04/25/2019

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Santa Barbara RSS job feeds