Event Manager

Company: University of California - Santa Barbara
Location: Santa Barbara
Posted on: February 14, 2019

Job Description:

Job Number
20190017

Number of Hires
Single Hire

Job Open Date
01-10-2019

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled
01-25-2019

Additional Deadline Information


Title Code
5234

Payroll Title Name
Food Services Supervisor 1

Working Title Name
Event Manager

Department Profile (Specific Information about department/program):
UCen Catering is a full service catering department serving the needs of campus clients, campus guests, and conference services.

Department Code-Name
UCFS-University Center Food Service

End Date/Contingencies for Grant Funding


FOC (Federal Occupation Code) Sub-Code
HA-Food Service Workers

FOC (Federal Occupation Code)
H-Services Workers (e.g., Food Svc Worker, Custodian, Police Officer)

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 41,100

Advertised Range Max (full time equivalent)
54,400

Advertised Range Rate Type
Yearly

Other Advertised Salary Range Comments
$41,100- $54,400/ yr.

Percentage of full-time
100.00

Days
Mon-Fri (days may vary, including weekends)

Hours
8:00am-5:00pm (hours may vary, including evenings)

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*
No

Summary of Job Duties
(Note: This summary will be used for keyword search) Under the general direction of the Catering Manager, the Event Manager manages and oversees a;; University Center (UCen) catered events. UCen Catering is a full service catering department serving the needs of campus clients, campus guests, and conference services. Core job responsibilities are in Event Planning, Staff Management and on-site Event Management. Responsible for adhering to budgeted labor costs while also ensuring the highest degree of excellence in service and meeting the client's needs.

Minimum Requirements
- Degree in food service management, dietetics or a related field, or an equivalent combination of education and experience.
- Demonstrated experience in event planning and preparation, on-site management at events, and management of catering staff.
- Must possess excellent communication skills, both verbal and written.
- Must have previous food or event experience.
- Must posses excellent customer service skills.
- Ability to train and supervise student staff.
- Ability to work independently with excellent organizational skills.

Desirable Requirements


Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Maintain a valid CA driver's license, a clean DMV record and enrollment in the DMV Employee Pull-Notice Program
Satisfactory completion of a fingerprint background check

Other Special Conditions of Employment
Must be able to drive a van and/or box truck.
Able to work flexible hours including nights and weekends.

Other Recruitment Notes


Optional Applicant Documents
Other Document (1)
Other Document (2)
Other Document (3)

Required Applicant Documents
Resume
Cover Letter

JOB DESCRIPTION

FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Exempt

CBU (Collective Bargaining Unit)
99 - Non-Represented (PPSM)

ERC (Employee Relations Code)
C

Grade Type
PSS

Grade Type
General Services

Grade Type
Food Services

Grade Type
Supervisor 1

Grade Type
S1

Grade
17

End Date for Other Appointment Type (e.g., Contract or 18-month Career)


Provision Number


Type of Supervision Received

A little help* Go to Degree of Supervision General direction

Knowledge, Skills and Abilities


PHYSICAL REQUIREMENTS

Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist

Stand
FREQ.

Walk
FREQ.

Sit
FREQ.

Bend
OCCAS.

Crouch/Squat
OCCAS.

Kneel/Crawl
OCCAS.

Climb
OCCAS.

Reach above shoulder level
OCCAS.

Use keyboard/mouse
FREQ.

Hand Activities: Fine dexterity
FREQ.

Hand Activities: Hand twisting
FREQ.

Hand Activities: Simple grasping
FREQ.

Hand Activities: Power grasping
OCCAS.

Other (please specify activity)


Frequency of Other Activity
No Response

Lifting Activities: Light lifting (
FREQ.

Lifting Activities: Moderate lifting (20-50 lbs)
OCCAS.

Lifting Activities: Heavy lifting ( 50 lbs)
OCCAS.

Push/Pull Activities: Light pushing/pulling (
FREQ.

Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)
FREQ.

Push/Pull Activities: Heavy pushing/pulling ( 50 lbs of force)
OCCAS.

MENTAL REQUIREMENTS


Read/Comprehend
FREQ.

Write
FREQ.

Perform Calculations
FREQ.

Communicate Orally
FREQ.

Reason and Analyze
FREQ.

Other (please specify activity)


Frequency of Other Activity
N/A

ENVIRONMENTAL REQUIREMENTS


Is exposed to excessive noise
OCCAS.

Is around moving machinery
OCCAS.

Is exposed to marked changes in temperature and/or humidity
OCCAS.

Is exposed to dust
N/A

Is exposed to fumes
N/A

Is exposed to gases
OCCAS.

Is exposed to radiation
N/A

Is exposed to microwave
OCCAS.

Drives motorized equipment
OCCAS.

Works in confined quarters
OCCAS.

Other (please specify activity)


Frequency of Other Activity
No Response

JOB DUTIES

Total Percentage of Duties:100

3 Records

Order of
Imp Essen
Duty %
FREQ.
FUNCTION
DUTIES

1
Yes
35
Daily
Event Planning
- Manages catering services for events ranging from 10-5000 guests, from planning to execution of events including event staffing, food production, and event design.

- Develops event sheets with service and equipment needs; reviews daily to accommodate changes to guest count, timing, dietary needs, or special requests.
- Selects, designs, and creates decorative catering displays and custom floral arrangements based on client's budget and table requirements
- Prepares cost estimates, oversees the ordering and delivery of event rental equipment, linens, flowers, etc.; ensures availability of required inventory.
-Consults with Catering Chef in menu planning and coordination of necessary serving and display equipment; creates the orders for disposable goods, cold beverages, coffee, produce and grocery
- Oversees beverage service arrangement; creates event beverage check lists; coordinates ordering and product delivery timelines.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: University of California - Santa Barbara, Santa Barbara , Event Manager, Executive , Santa Barbara, California