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Purchasing Manager

Company: Santa Barbara County, CA
Location: Santa Barbara
Posted on: November 22, 2021

Job Description:

Description SALARY $83,403.40 - 102,381.58 Annually This salary range reflects the negotiable range for hire, however the top of the range for future career and salary advancement is $121,359.77 Annually. We are currently accepting applications to fill one full-time vacancy in Santa Barbara. The current vacancy is in the General Services Department - Purchasing Division. THE POSITION: Under general direction, the Purchasing Manager (Team/Project Leader classification) plans, organizes, coordinates, and directs the County's purchasing services activities, including the purchasing of: materials, equipment, supplies, and services; coordinates purchasing activities with other county departments; trains, supervises and evaluates assigned personnel; performs other duties as required. This position is responsible for maintaining strong professional relationships across county departments, vendors, the public and other regulatory agencies. In this role, the incumbent will provide guidance and leadership to the Purchasing team. The work completed in this position involves daily customer service and oversight of complex assignments requiring knowledge of purchasing ordinances and laws, US Postal Service regulations, and fixed asset and accounting policies. In addition to the supervisory role, the incumbent will be responsible for monitoring changes in laws or policies that impact mailing services, procurement, and surplus operations and ensuring appropriate changes are implemented and communicated. The Ideal Candidate will possess: * Bachelor's degree in purchasing, business administration, public administration, or related field * Certified Public Procurement Officer (CPPO), Certified Professional Buyer (CPPB), or Certified Purchasing Manager (CPM) * Excellent interpersonal skills with demonstrated ability to communicate effectively both verbally and in writing with internal and external customers and suppliers. * Experience as a team lead or project management * Experience as an accomplished trainer * Experience in database administration and management, and reporting * Experience and knowledgeable in managing requests for proposals (RFP), request for information (RFI), as well as contract formulation and administration. * Ability to identify opportunities and implement improvements to processes and procedures * Experience working with Microsoft Word, Excel, and PowerPoint Examples of Duties * Provides daily oversight and management to staff in the Purchasing Division for Purchasing, Mail Services and Surplus operations. * Responsible for complex rating, billing, reconciling, and database management related to mail service operations, coordination of fixed asset management, surplus operations, and the development of policies, procedures, documentation and communication for these services across the county. * Plans and monitors purchasing orders and requisition; drafts internal/external correspondence, reviews; issues RFPs, RFIs, and RFQs; and ensures compliance with Federal, State and County Purchasing requirements, US Postal Service regulations and Surplus requirements. * Serves as the Buyer for large and complex purchasing transactions; keeps abreast of changes in regulations, current trends, product information and practices regarding professional purchasing. * Ensures and upholds sound ethical standard for purchasing staff and communicates and explains them to customers, vendors and other County staff. * Administers the budget and financial reporting for Purchasing Division and prepares budget requests and supplemental materials. * Maintains records and prepares reports and correspondence. * Serves as a primary resource for customers, vendors, and staff to interpret policies and procedures, Federal and State procurement statues, assessing clients needs and providing dispute resolution when necessary; participates in public outreach with the goal of increasing vendor participation. Employment Standards * Bachelor's degree in purchasing, business administration, public administration or related field AND three years of progressive responsibility in procurement and contracting management in a large/complex organization, that includes one year of supervisory experience or lead level experience in project management, OR, * Five years of progressive responsibility in procurement and contracting management in a large/complex organization, that includes one year of supervisory experience or lead level experience in project management, OR, * A combination of training, education, and experience that is equivalent to the employment standard listed above and that provides the required knowledge and abilities. Additional Requirements: Possession of a valid California Class C Driver's License may be required. Knowledge of: the principles and practices of public sector purchasing administration and procurement; the fundamentals of contract and commercial laws, ordinances, rules, regulations, and policies and procedures as related to procurement and mailing services; office management principles and practices and the ability to apply such knowledge to a centralized procurement management operation; principles and practices of supervision and management; automated procurement systems, online commerce, and sources of supply, commodity markets, marketing practices and trends, and commodity pricing methods and differentials. Ability to: manage a centralized public sector procurement management operation; communicate clearly and concisely orally and in writing; plan, organize, direct, coordinate and control the work of others; establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials, vendors, and customers; abide by a high level of ethical business procedures; prepare and present comprehensive reports and recommendations to a variety of agency representatives, and executive management; interpret, apply and explain rules, regulations, policies, and procedures; operate standard office equipment including computer and software; actively and continually search for opportunities to expand and enhance programs; and manage planned program changes. Supplemental Information APPLICATION & SELECTION PROCESS: * Review applications and supplemental questionnaire to determine those applicants who meet the employment standards. * Resume Review. Applicants that meet the employment standard will have their resumes evaluated and scored. Candidates' final score and rank on the eligibility list will be determined by the information provided on their attached resume that demonstrates the skillset outlined in the ideal candidate section. This process may be eliminated if there are fewer than 11 qualified candidates. Applicants must receive a percentage score of at least 70 on the resume review assessment to be placed on an employment list. An adjustment may be made to raw scores based on factors listed in Civil Service Rule VI. Those candidates who are successful in the selection process will have their names placed on the employment list for a minimum of three months. At the time the employment list is established, all candidates will receive written notice of their score on the exam(s), rank on the employment list, and exact duration of the employment list. Conditional Job Offer: Once a conditional offer of employment has been made, candidate will be required to successfully complete a background check, which includes a conviction history check, and satisfactory reference checks. Appointee will be subject to a post-offer medical evaluation or examination. The appointee must satisfactorily complete a one-year probationary period. Recruiters will communicate with applicants by e-mail during each step in the recruitment process. Applicants are reminded to check spam filters continuously during the Recruitment & Selection Process steps listed above to ensure they do not miss required deadlines. REASONABLE ACCOMMODATIONS: The County of Santa Barbara is committed to providing reasonable accommodation to applicants. Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting. We require verification of needed accommodation from a professional source, such as a Medical Provider or a learning institution. Statement of Commitment The County of Santa Barbara is dedicated to cultivating and sustaining an environment that exhibits equity and inclusion everywhere, and at all levels of our organization. The County believes equity is a fundamental principle that must be imbedded in policies, institutional practices and systems. The County recognizes the negative impacts of systemic racism and is committed to eliminating the barriers affecting our Black, Latinx, Indigenous, and Asian community members, as well as people of other diverse racial and ethnic backgrounds. We envision a world where society and its systems (e.g. education, criminal justice, and health care, housing the economy) are just, fair, and inclusive, enabling all people to participate and reach their full potential. We celebrate community and employee diversity, strive for inclusion and belonging, and promote empowered participation. We aspire to build a workforce that is reflective of these values and the communities we serve. We are proud to be an equal opportunity employer and will resolutely uphold federal, California state law and/or Santa Barbara County ordinances. We believe equity and inclusion are vital to fulfill the County's mission and to embody a culture of "One County, One Future." Expanding the full range of employee talent allows the County to deliver our best to all our community members. Disaster Service Worker: Pursuant to Governmental code section 3100, all employees with the County of Santa Barbara are declared to be disaster service workers subject to such disaster service. Activities as may be assigned to them by their superiors or by law. COVID-19 Vaccination Verification and Testing: This position may be subject to State Health Officer Orders (SHOOs) or County policy regarding vaccine verification and/or testing. Please contact the hiring department for more information. BENEFITS: The County of Santa Barbara offers generous benefits. For information more information click here. In addition, applicants from other public sector employers may qualify for: * Retirement reciprocity * Time and service credit towards an advanced vacation accrual rate APPLICATION AND SUPPLEMENTAL QUESTIONNAIRE DEADLINE: Thursday, November 18, 2021 at 4:59 PM PST. Applications and job bulletins can be obtained 24 hours a day at www.sbcountyjobs.com. Collin Graham, Senior Employment Analyst: cgraham@co.santa-barbara.ca.us

Keywords: Santa Barbara County, CA, Santa Barbara , Purchasing Manager, Executive , Santa Barbara, California

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