Associate Director

Company: University of California - Santa Barbara
Location: Santa Barbara
Posted on: March 20, 2020

Job Description:

Job Number
20200115

Number of Hires
Single Hire

Job Open Date
03-11-2020

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled
03-25-2020

Additional Deadline Information


Title Code
0457

Payroll Title Name
Alumni and External Relations Manager 1

Working Title Name
Associate Director

Provision Number
40032223

Department Code-Name
ALUM-Alumni Affairs Office

Department Profile (Specific Information about department/program):
The mission of the SB Alumni Association is to build mutually beneficial lifelong relationships with UCSB alumni for the purpose of promoting philanthropy, mobilizing for advocacy and providing opportunities for service to UC Santa Barbara.

End Date/Contingencies for Grant Funding


FOC (Federal Occupation Code) Sub-Code
AB-Officials & Other Managers

FOC (Federal Occupation Code)
A-Management

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 85,500

Advertised Range Max (full time equivalent)
114,000

Advertised Range Rate Type
Yearly

Other Advertised Salary Range Comments
$85,500 - $114,000/yr

Percentage of full-time
100.00

Days
Monday - Friday

Hours
8:00 - 5:00

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*
No

Summary of Job Duties
(Note: This summary will be used for keyword search) The Associate Director has overall responsibility for the Alumni Association's largest program (Family Vacation Center) and its most visible program (All Gaucho Reunion), and Corporate Sponsorships, and reports directly to the Assistant Vice Chancellor, Alumni Affairs/Executive Director, Alumni Association. The Associate Director has overall responsibility for a multi-pronged engagement strategy for UCSB alumni that includes numerous campus-based and regional events, a new set of "Professional Development" initiatives for alumni, student activities intended to foster a culture of philanthropy, and major events including the All Gaucho Reunion, Alumni Awards Dinner and Exceptional Women, Exceptional Gauchos. This includes oversight, management and supervision of five FTE (Programs Director, Director of Alumni Professional Engagement and Programs Coordinator, Director of Business Development, Director of Family Vacation Center, and the Senior Artist) and approximately six student or limited employees. Ensures that all financial, staffing and programmatic goals are established and met. Has an overall responsibility for strategic planning and design of programs that achieve Alumni Association, campus, division and department goals and objectives.
The Associate Director has a major role in the UCSB Alumni Strategic Plan, Vision 2025: Your Story Continues Here. Tasked to increase the number of engaged alumni by 40% by the year 2025. Is a member of the Alumni Affairs management team, involved in long-range planning, decision-making, and policy and procedure formulation and management, both related to these program areas and to other program areas within the department. The Associate Director serves as primary liaison to several Alumni Association Board of Directors Committees, and the Office of the President and other UC campuses, as related to these program areas. The Associate Director is in charge of the management for Career Services programs and staff and is ultimately responsible for an annual budget of approximately $750,000.

As a member of the Alumni Affairs management team, has a leadership role in short- and long-range planning, decision-making, department management and oversight, and policy and procedure formulation and management. Serves as primary liaison to Association Board of Directors' committees as designated by the AVC. In the absence of the Assistant Vice Chancellor, acts on his behalf. Requires frequent, independent interaction and coordination with managers of multiple campus departments, units of Alumni Affairs, its Board of Directors, alumni, volunteers, and independent vendors.

The Associate Director must develop broad knowledge of Alumni Affairs, Development strategies and current UCSB news to provide a resource for interested alumni and other individuals.

Minimum Requirements

* Bachelor's degree or equivalent combination of education and experience.

* Minimum of 3 years of alumni or camp experience or related profession.

* Proven success with program development, marketing and coordination.

* An understanding of building professional relationships in an Alumni environment.

* With training, ability to articulate the programmatic objectives with clarity and passion.

* Demonstrated capacity for leadership, ability to understand, interpret and communicate policy.

* Highest ethical standards, demonstrated empathy and a positive attitude in the face of difficulty and challenge.

* Requires highly developed communication, analytical and organization skills.

* Must be able to work with diverse people, work under pressure and independently while meeting strict deadlines.
* Must possess knowledge of budgeting, experience with managing/supervising full time staff, and exercise confidentiality with utmost integrity.

Desirable Requirements

* Master's degree.

* Track record of engaging Alumni effectively.

* Knowledge and understanding of university policies and procedures in accounting, purchasing, travel and entertainment.

* Understanding of, or experience with, university budget processes.
* Professional experience in a higher education environment.

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Maintain a valid CA driver's license, a clean DMV record and enrollment in the DMV Employee Pull-Notice Program
Satisfactory criminal history background check

Other Special Conditions of Employment
Must be able to work some weekends and evenings.
Flexibility and willingness to do some travel.

Other Recruitment Notes


Optional Applicant Documents
Other Document (1)

Required Applicant Documents
Resume
Cover Letter

JOB DESCRIPTION

FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Exempt

CBU (Collective Bargaining Unit)
99 - Non-Represented (PPSM)

ERC (Employee Relations Code)
A

Grade Type
MSP

Grade Type
External Affairs

Grade Type
Alumni and External Relations

Grade Type
Manager 1

Grade Type
M1

Grade
24

End Date for Other Appointment Type (e.g., Contract or 18-month Career)


Type of Supervision Received

A little help* Go to Degree of Supervision General direction

Knowledge, Skills and Abilities
Requires highly developed communication and organization skills, demonstrated capacity for leadership, ability to understand, interpret and communicate policy, work with diverse people, work under pressure and independently meet deadlines.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: University of California - Santa Barbara, Santa Barbara , Associate Director, Executive , Santa Barbara, California