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Financial and Administrative Services Manager

Company: University of California - Santa Barbara
Location: Santa Barbara
Posted on: April 10, 2019

Job Description:

Job Number
20190175

Number of Hires
Single Hire

Job Open Date
04-03-2019

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled
04-17-2019

Additional Deadline Information


Title Code
4628

Payroll Title Name
Financial Services Analyst 3

Working Title Name
Financial and Administrative Services Manager

Department Profile (Specific Information about department/program):
L&S Information Technology (LSIT) supports the mission of the College of Letters and Science by providing communication, collaboration, and productivity applications, instructional technologies and facilities, and technical support services to faculty, staff, students and departments. The College of Letters and Science is the largest center of teaching, learning, and research on the UCSB campus, offering 80 majors and 38 minors to more than 17,000 undergraduates and 2000 graduate students.

Department Code-Name
LSIT-Letters & Sci-Information Tech

End Date/Contingencies for Grant Funding


FOC (Federal Occupation Code) Sub-Code
BD-Fiscal, Management and Staff Services

FOC (Federal Occupation Code)
B-Professionals

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 53,200

Advertised Range Max (full time equivalent)
79,800

Advertised Range Rate Type
Yearly

Other Advertised Salary Range Comments
$53,200-$79,800/yr.

Percentage of full-time
100.00

Days
Monday - Friday

Hours
8:00am - 5:00pm

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*
Yes

Summary of Job Duties
(Note: This summary will be used for keyword search) Under the direction of the Executive Director of Letters & Science Information Technology (LSIT), the Financial & Administrative Services Manager is responsible for providing the full range of administrative and management functions for the unit. Financial responsibilities include overseeing all accounts within LSIT; ensuring monthly review and reconciliation of ledgers; providing timely reporting; ensuring timely and accurate user billing; and ensuring compliance with university, federal, and state accounting practices on all transactions. Personnel administration responsibilities include overseeing the organizational aspects of recruiting, hiring, developing, evaluating, and separating career and student staff as well as timecard and payroll management and reporting. Responsible for office operations, facilities maintenance, equipment, and inventory. Must possess considerable initiative, independence, judgment, and problem-solving abilities, as well as effective communication skills. *LI-KA1

Minimum Requirements
Demonstrated ability to effectively present information verbally and in writing clearly and concisely.
Ability to quickly assess and annotate financial data.
Ability to assess and adjust priorities adeptly, while balancing a high volume workload.
Ability to interface professionally with a broad range of staff, faculty, students, and others on behalf of the department .
Excellent service orientation; must be proactive, flexible, and diligent in work approach.
Exceptional attention to detail and confidentiality in the handling of financial, human resources, payroll, and other critical forms, systems, paperwork and reports.
Must be able to interpret, communicate, and advise others on, UC, and Departmental policies and procedures.
Advanced level spreadsheet and database software ability for moderately to highly complex financial analysis, fiscal management, and financial reporting.
Ability to understand internal control practices and their impact on protecting University resources.
Experience in independently accomplishing tasks in an environment with changing priorities; ability to work under pressure of deadlines.
Excellent interpersonal skills with an ability to develop and maintain effective, productive and cooperative professional relationships and work collaboratively with individuals and groups.

Desirable Requirements
Finance and budget experience in the University of California. Extensive knowledge of UC resources, policies and procedures.
Knowledge of UC policies and procedures pertaining to Accounting and Human Resources.
Demonstrated experience with University financial processes and policies regarding payroll, purchasing, travel, and entertainment.
Experience with the following campus systems and processes: UCPath, Data Warehouse, TOF, TOE, Flexcard, Gateway.

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory criminal history background check

Other Special Conditions of Employment


Other Recruitment Notes


Optional Applicant Documents
Other Document (2)
Other Document (3)

Required Applicant Documents
Resume
Cover Letter

JOB DESCRIPTION

FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Exempt

CBU (Collective Bargaining Unit)
99 - Non-Represented (PPSM)

ERC (Employee Relations Code)
E

Grade Type
PSS

Grade Type
Finance

Grade Type
Financial Services

Grade Type
Experienced

Grade Type
P3

Grade
21

End Date for Other Appointment Type (e.g., Contract or 18-month Career)


Provision Number
40035299

Type of Supervision Received

A little help* Go to Degree of Supervision Direction

Knowledge, Skills and Abilities
Thorough knowledge of financial policies, practices, and systems. Ability to gather required information to organize and perform financial analysis assignments. Proven ability to effectively present information verbally and in writing clearly and concisely.
Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Proven interpersonal skills with peers throughout the organization; excellent service orientation. Excellent critical thinking skills and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment. Ability to adapt to changing priorities. Ability to function as a member of a team. Thorough knowledge and understanding of internal control practices and their impact on protecting University resources. Solid communication skills, which enable effective communication with all levels of contacts verbally and in writing. Ability to use discretion and maintain confidentiality.

PHYSICAL REQUIREMENTS

Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist

Stand
CONTIN.

Walk
CONTIN.

Sit
CONTIN.

Bend
CONTIN.

Crouch/Squat
OCCAS.

Kneel/Crawl
N/A

Climb
N/A

Reach above shoulder level
OCCAS.

Use keyboard/mouse
CONTIN.

Hand Activities: Fine dexterity
CONTIN.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: University of California - Santa Barbara, Santa Barbara , Financial and Administrative Services Manager, Administration, Clerical , Santa Barbara, California

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