Financial and Administrative Services Manager
Company: University of California - Santa Barbara
Location: Santa Barbara
Posted on: April 10, 2019
Number of Hires
Job Open Date
Job Close Date
Open Until Filled
Primary Consideration Date for Open Until Filled
Additional Deadline Information
Payroll Title Name
Financial Services Analyst 3
Working Title Name
Financial and Administrative Services Manager
Department Profile (Specific Information about
L&S Information Technology (LSIT) supports the mission of the
College of Letters and Science by providing communication,
collaboration, and productivity applications, instructional
technologies and facilities, and technical support services to
faculty, staff, students and departments. The College of Letters
and Science is the largest center of teaching, learning, and
research on the UCSB campus, offering 80 majors and 38 minors to
more than 17,000 undergraduates and 2000 graduate students.
LSIT-Letters & Sci-Information Tech
End Date/Contingencies for Grant Funding
FOC (Federal Occupation Code) Sub-Code
BD-Fiscal, Management and Staff Services
FOC (Federal Occupation Code)
Advertised Range Min (full time equivalent)
A little help* Go to Salary Scales 53,200
Advertised Range Max (full time equivalent)
Advertised Range Rate Type
Other Advertised Salary Range Comments
Percentage of full-time
Monday - Friday
8:00am - 5:00pm
A little help with Contracts* Go to Employment Agreements
Limited Appointment End Date
A little help* Go to General Information on Limited
Is this a NEW CAREER position*
Summary of Job Duties
(Note: This summary will be used for keyword search) Under the
direction of the Executive Director of Letters & Science
Information Technology (LSIT), the Financial & Administrative
Services Manager is responsible for providing the full range of
administrative and management functions for the unit. Financial
responsibilities include overseeing all accounts within LSIT;
ensuring monthly review and reconciliation of ledgers; providing
timely reporting; ensuring timely and accurate user billing; and
ensuring compliance with university, federal, and state accounting
practices on all transactions. Personnel administration
responsibilities include overseeing the organizational aspects of
recruiting, hiring, developing, evaluating, and separating career
and student staff as well as timecard and payroll management and
reporting. Responsible for office operations, facilities
maintenance, equipment, and inventory. Must possess considerable
initiative, independence, judgment, and problem-solving abilities,
as well as effective communication skills. *LI-KA1
Demonstrated ability to effectively present information verbally
and in writing clearly and concisely.
Ability to quickly assess and annotate financial data.
Ability to assess and adjust priorities adeptly, while balancing a
high volume workload.
Ability to interface professionally with a broad range of staff,
faculty, students, and others on behalf of the department .
Excellent service orientation; must be proactive, flexible, and
diligent in work approach.
Exceptional attention to detail and confidentiality in the handling
of financial, human resources, payroll, and other critical forms,
systems, paperwork and reports.
Must be able to interpret, communicate, and advise others on, UC,
and Departmental policies and procedures.
Advanced level spreadsheet and database software ability for
moderately to highly complex financial analysis, fiscal management,
and financial reporting.
Ability to understand internal control practices and their impact
on protecting University resources.
Experience in independently accomplishing tasks in an environment
with changing priorities; ability to work under pressure of
Excellent interpersonal skills with an ability to develop and
maintain effective, productive and cooperative professional
relationships and work collaboratively with individuals and
Finance and budget experience in the University of California.
Extensive knowledge of UC resources, policies and procedures.
Knowledge of UC policies and procedures pertaining to Accounting
and Human Resources.
Demonstrated experience with University financial processes and
policies regarding payroll, purchasing, travel, and
Experience with the following campus systems and processes: UCPath,
Data Warehouse, TOF, TOE, Flexcard, Gateway.
Special Conditions of Employment
A little help* Go to Driver's License Requirements or Background
Check Guidelines Satisfactory criminal history background check
Other Special Conditions of Employment
Other Recruitment Notes
Optional Applicant Documents
Other Document (2)
Other Document (3)
Required Applicant Documents
FLSA Exemption Status
A little help* Go to Exempt vs. Non-Exempt Employees Exempt
CBU (Collective Bargaining Unit)
99 - Non-Represented (PPSM)
ERC (Employee Relations Code)
End Date for Other Appointment Type (e.g., Contract or 18-month
Type of Supervision Received
A little help* Go to Degree of Supervision Direction
Knowledge, Skills and Abilities
Thorough knowledge of financial policies, practices, and systems.
Ability to gather required information to organize and perform
financial analysis assignments. Proven ability to effectively
present information verbally and in writing clearly and
Proven ability using spreadsheet and database software for complex
financial analysis, fiscal management, and financial reports.
Proven interpersonal skills with peers throughout the organization;
excellent service orientation. Excellent critical thinking skills
and attention to detail. Proven ability using organizational skills
to multi-task in a high volume environment. Ability to adapt to
changing priorities. Ability to function as a member of a team.
Thorough knowledge and understanding of internal control practices
and their impact on protecting University resources. Solid
communication skills, which enable effective communication with all
levels of contacts verbally and in writing. Ability to use
discretion and maintain confidentiality.
Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not
Reach above shoulder level
Hand Activities: Fine dexterity
The University of California is an Equal Opportunity/Affirmative
Action Employer, and all qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, national
origin, disability status, protected veteran status, or any other
characteristic protected by law.
Keywords: University of California - Santa Barbara, Santa Barbara , Financial and Administrative Services Manager, Administration, Clerical , Santa Barbara, California
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