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Administrative Support Specialist

Company: G4S
Location: Santa Barbara
Posted on: January 4, 2019

Job Description:

Job Introduction

PLEASE CLICK APPLY OR TEXT "JOBS" TO 561-660-9797 FROM YOUR SMARTPHONE!



The world's leading private security organization, Employer, has an immediate job opportunity for an Administrative Support Specialist. As an Administrative Support Specialist, you will you will provide advanced administrative support, detailed research and analysis to a high-profile client's executive team. You will perform duties normally associated with an executive assistant and office manager - including coordinating executive communications, answering phones, responding to inquiries, both internal and external, as well as general administrative support for department events, meetings, trainings, supply ordering and inventory maintenance. Areas of support include Field Operations, Public Affairs, construction planning and Human Resources.



Employer is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.



As a full time employee of Employer, you will be entitled to the following benefits:



Major Medical, Dental and Vision

Paid vacation

401K

Opportunities for additional training to aid in your professional development



As an employee you will also be able to participate in the Promote Me! Community. Promote Me! is available to interested current employees as a way to express interest in further advancement, as well as gain information and encourage professional development.



Further, as a current employee you will be eligible to participate in large group rates for the following benefits:



Critical Illness

Accident Insurance

Whole Life Insurance

Individual Short-Term Disability

Pre-Paid Legal Services

Identity Theft Services

Pet Insurance



In addition, Employer provides benefits that are automatically available to all full or part-time employees, whether you enroll in a Employer insurance plan or not. And with no premiums to pay!



RxCut Pharmacy Discount Program

Doctor on Demand

Qualsight LASIK Savings

Perks at Work: Employer Employee Discount Program

Alliant Credit Union

Purchasing Power

Active & Fit: Employer Fitness Center Membership

FinFit: Financial Wellness Program

DailyPay: Access your pay when you need it



Employer offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.



Main Responsibilities

Specific Duties and Essential Functions



Provide administrative support to client's leadership team

Coordinate executive communications for client VP and other team members

Answer phones, take messages, respond to questions, direct inquiries and greet visitors

Support in resolving and communicating external/customer escalations

Support in monitoring local municipal agendas, emergency response/preparedness, media/social media, and other sources for issues of interest to client

Support with internal escalations and questions between departments

General administrative support for department events, meetings, supply orders and miscellaneous requests.

Complete detailed professional written reports for dissemination to management team

General support for client Departments, Initiatives and Projects

Provide administrative support to client's leadership team

Coordinate executive communications for client VP and other team members

Answer phones, take messages, respond to questions, direct inquiries and greet visitors

Support in resolving and communicating external/customer escalations

Support in monitoring local municipal agendas, emergency response/preparedness, media/social media, and other sources for issues of interest to client

Support with internal escalations and questions between departments

General administrative support for department events, meetings, supply orders and miscellaneous requests.

Complete detailed professional written reports for dissemination to management team

General support for client Departments, Initiatives and Projects



The Ideal Candidate

Education, Licenses and Certifications Required



Must possess a high school diploma or equivalent



Type and Length of Specific Experience Required



Must possess a minimum of one (1) year of experience in a corporate work environment



Skills Required



Proficient computer skills including Microsoft Office

Effective oral and written communication skills

Active listening skills

Ability to assess and evaluate situations effectively

Ability to identify critical issues quickly and accurately

Attention to detail



Other



Must be at least 18 years old or the minimum age required by the state, if higher

Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States

Effective oral and written communication skills

Well-developed research, analytic and organizational skills

Active listening skills

Ability to work independently and proactively with minimum oversight

Proficient computer skills including Microsoft Office applications (Word, Excel)

Attention to detail

Subject to a drug screen to the extent permitted by law

Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military



Physical Requirements and Environment



Environment: Office, minimal to no exposure to extreme temperatures



Major activity: Working on PC and using telephone/radio while sitting



Physical efforts to carry out job duties: Standing, walking, and sitting. Minimal to no stooping or kneeling.



About The Company

EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity



Employer is an Equal Opportunity/Affirmative Action Employer

and an Alcohol- and Drug-Free Workplace



If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.



To receive an update on your application status, please contact our local office by following this link: http://g4s.us/en/Contact-Us/Local-Offices

Keywords: G4S, Santa Barbara , Administrative Support Specialist, Administration, Clerical , Santa Barbara, California

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