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FACILITIES AND ADMINISTRATIVE SERVICES COORDINATOR

Company: UC Education Abroad Program
Location: Goleta
Posted on: November 22, 2021

Job Description:

FACILITIES AND ADMINISTRATIVE SERVICES COORDINATOR Education Abroad Program Goltea, CA Professional who applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. Applies UC, UCEAP, and campus policies and procedures to resolve a variety of facilities management issues. Works on facilities management problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Reporting to the Assistant Director, Facilities Operations and Administrative Services (Assistant Director), supports the management, long-range planning, organization, coordination, oversight and / or performance of multiple operational activities and services for one or more buildings, including space planning, general maintenance, specialized facility systems and operations, call center triage and tracking of repair services, move planning and coordination, development of procedures, policies and communications related to infrastructure and safety. Assists with special projects and office management for achieving the objectives of the organization. In the absence of the Assistant Director, is responsible for the day-to-day operations of the office and supporting the needs of all units at the System-wide office. Develops an understanding of program goals, functions, and processes to complete ongoing tasks and projects successfully. Understands and maintains the confidentiality of protected or sensitive information. Makes sure all queries are followed up in a timely manner. May develop and oversee the system for scheduling conference calls and conference room reservations. Manages the administration of off-site file storage. Provides back-up front entrance (security, reception) coverage as needed. Assists with office safety and security and serves as an active member of the Emergency Response team which includes being trained in first aid and CPR; serves as Injury and Illness Prevention Program committee member. Work location is the UCEAP Systemwide Office in Goleta, CA (near UCSB). Pay Range: $24.62-$28.73/hr. The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Application review begins 12/1/21. Apply online at Job # 26941

Job Requirements:Minimum Requirements: --- BA or AA degree in related area and / or equivalent experience / training. --- Working knowledge of practices and procedures relating to facility maintenance. --- Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents. --- Skills to work under pressure to successfully meet deadlines, when required. --- Active listening, interpersonal communication, and problem-solving skills to effectively resolve questions, concerns, issues, or problems and ensure cooperative and productive working relationships. --- Skills to work independently and as part of a team. --- Working organizational skills to work on multiple projects with competing deadlines, to establish goals and workload priorities with strong organization and attention to detail, and to meet project deadlines within budget and time constraints. --- Working knowledge of practices and procedures of safety and emergency preparedness. --- Demonstrated Customer Service experience; ability to multi-task and prioritize while providing excellent customer service. --- Interest in and openness to receiving training, guidance, and mentorship from experienced professionals in the field, and applying acquired knowledge accordingly. --- Creative and practical abilities to make innovative recommendations for procedural and process improvements; follow-through to implement approved recommendations. --- Outstanding reliability and punctuality, dependable attendance. --- Proficiency with Microsoft Office programs (MS Word, Excel) and demonstrated ability to learn new software programs and systems as required. --- Demonstrated ability to take initiative and consult as appropriate, to achieve project goals. --- Ability to successfully collaborate in a team environment as a contributor or project lead. Notes: --- Satisfactory conviction history background check. Maintain a valid CA driver's license, a clean DMV record and enrollment in the DMV Employee Pull-Notice Program. --- This is an essential position with 100% of the work performed onsite. Remote work is not available and will not be considered. --- Requires occasional on-call work, outside of business hours, for emergencies and/or critical site-related projects or issues.

Keywords: UC Education Abroad Program, Santa Barbara , FACILITIES AND ADMINISTRATIVE SERVICES COORDINATOR, Administration, Clerical , Goleta, California

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