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Sr Administrative Assistant

Company: Raytheon Intelligence & Space
Location: Goleta
Posted on: November 19, 2021

Job Description:

Raytheon Vision Systems, located in Goleta, CA, is seeking a demonstrated, high performing administrative professional to fill a key Administrative Specialist role. The opportunity will be supporting the Director of Operations and the Vision Systems Manufacturing Center management team.
In this dynamic and exciting role, you will collaborate with teammates and key team members across the country to understand and follow through business priorities in a proactive manner. The ability to support relationships, exercise good judgement and work across a matrixed organization is critical. The effective candidate will demonstrate an understanding of how the Administrative Specialist role can impact and foster business operations performance.
The most qualified candidate must have the ability to understand the workflow of the organization and add value by being able to prioritize meeting requests and respond to phone calls on behalf of the Director of Operations, as appropriate.

Responsibilities include:

  • Guide a variety of projects with a sense of urgency, attention to detail and precision.
  • Attend calls and meetings; capture actions and maintain action list to ensure follow up
  • Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate
  • Proactively identify ways to enable greater productivity and efficiency in role
  • Accurately generate charts, tables, emails, reports, correspondence and other materials in a timely manner
  • Coordinate travel arrangements and prepare expense reports
  • Coordinate employee engagement meetings
  • Calendar Management
  • Establish follow-up system to ensure deadlines are met
  • Coordinate monthly reports
  • Assist in instructing work, assigning and outlining tasks
  • Establish detailed knowledge of the Corporate and Raytheon Vision Systems Leadership Teams members and locations
  • Ability to work overtime as requiredRequired Skillset:
    • 6+ years of relevant professional experience in an administrative or project support role
    • Demonstrated project management skills
    • Cross organizational project management, creating strategies, actionable steps and following up to ensure on time completion
    • Meeting preparation including preparing materials, agendas and presentations
    • Identify and plan initiatives to introduce and reinforce desired culture within Operations
    • Proactive calendar management, meeting scheduling and coordination, planning events, expense reports, and data reports
    • Experience in planning and coordinating complex international travel
    • Possess professional presence and phone/reception skills
    • Demonstrated excellent verbal and written communications skills
    • Ability to work proactively and strategically, anticipating needs and suggesting assistance to improve productivity
    • Demonstrated experience handling multiple tasks concurrently, prioritizing work, and making quick decisions in a dynamic environmentDesired Skillset:
      • Demonstrated experience interacting with senior levels of leadership effectively
      • MS Project experience
      • Technical writing, proof reading and summarizing monthly reports and meeting minutesRequired Education:
        --- High School Diploma (or equivalent)

        Desired Education:
        --- College degree or Certificate in applicable field of study184393
        Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

Keywords: Raytheon Intelligence & Space, Santa Barbara , Sr Administrative Assistant, Administration, Clerical , Goleta, California

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