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Administrative Assistant

Company: Westerlay Orchids
Location: Carpinteria
Posted on: November 12, 2021

Job Description:

Westerlay Orchids in beautiful Carpinteria, CA is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties include providing support to our managers and employees and assisting in our daily office needs. The Administrative Assistant will report to the Sales and Marketing Director. In order to successfully execute daily tasks, the Administrative Assistant has the following specific duties:--- Input new orders into Quickbooks on a daily basis--- Follow through on existing orders to ensure accurate on-time shipping--- eCommerce order entry, customer service & sales support--- Main sales office operator responsibilities, answer direct phone calls--- Corresponding with clients via email and phone regarding their order status--- Assist with ongoing Admin projects and tasks for the Sales Representatives--- Process all credits for any shortages, damaged goods or incorrect products--- Provide back up support for the Logistics Coordinator (truck check in's and eta's schedule container deliver, enter inventory and create packets for processed orders),--- Cover the Sales office when Sales Representatives are at a trade show or are out on business travel--- Server organization & maintenance--- Maintain Westerlay's eComm SKU catalog--- Update social media on prescribed schedule--- Organize and schedule appointments--- Take detailed meeting notes--- Distribute email, correspondence memos, letters, and forms--- Assist in the preparation of regularly scheduled reports--- Develop and maintain a filing system--- Update and maintain office policies and procedures--- Maintain contact lists--- Book travel arrangements--- Provide general support to visitors--- Act as a secondary point of contact for internal and external clients Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Qualificiations:--- Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.--- Knowledge of office management systems and procedures--- Working knowledge of office equipment, like printers and fax machines--- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)--- Excellent time management skills and the ability to prioritize work--- Attention to detail and problem-solving skills--- Excellent written and verbal communication skills--- Strong organizational skills with the ability to multi-task--- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus--- Ability to work independently of direct supervision.
Travel:Must be able to commute from one facility to another, run company errands as needed and for educational opportunities.
Position Type/Expected Hours of Work:This is a full-time non-exempt (hourly) position and the hours of work are Monday through Friday 7:00am to 3:30pm.
We offer a comprehensive benefits package for all full-time employees the first of the month following 60 days of employment.
--- 100% employer funded PPO medical plan for employee only.--- FSA and dependent care plan options available on a pre-tax basis.--- Health Reimbursement Account plan that is employer funded, we set aside a specific dollar amount to reimburse 75% of the employees annual deductible.--- 50k term life insurance policy 100% paid for by Westerlay.--- Six accrued sick days per year, two weeks of accrued vacation per year. At five years of service three weeks of accrued paid vacation.--- EAP and travel service plan - no cost to employee.--- 401k safe harbor match eligible after completion of 90 days of employment.
Westerlay Orchids provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Keywords: Westerlay Orchids, Santa Barbara , Administrative Assistant, Administration, Clerical , Carpinteria, California

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