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Litigation Secretary

Company: Robert Half
Location: Santa Barbara
Posted on: May 6, 2021

Job Description:

Ref ID: 01772736Classification: Legal SecretaryCompensation: $20.00 to $25.00 hourlyA prominent Santa Barbara law firm seeks a legal secretary with at least three years of experience in litigation and family law. The legal secretary will be assisting with creating and completing estate planning documents, preparing transfer documents, maintaining calendars for attorney, filing, performing word processing functions, proofreading and editing documents, screening phone calls and other duties as assigned. Someone with excellent multitasking abilities, Microsoft Office Skills and proofreading and writing skills is a must! This position is Monday-Friday, 8:30am-5:00pm and pay is dependent on experience.Essential Duties and Responsibilities:- Extensive calendar management using Outlook for assigned attorneys, including coordinating and scheduling meetings and appointments with multiple parties. Calendar management includes reporting tracking deadlines and other requirements to assure timely completion of all administrative, clerical and client projects and all other requirements.- Proficient docket management utilizing the Calendar Slip to report case deadlines for entry in firm-wide calendar.- Diligent and ongoing review of incoming emails to effectively monitor current project status and actively prioritize newly assigned projects.- Instantly familiar with legal terminology, legal formats, basic civil procedure requirements and easily capable of accurately determining civil procedure requirements in any federal or state court and local jurisdiction.- Timely and proficient e-filing with the courts and utilizing multiple resources to research procedures and preferences for e-filing in State and Federal Court.- Accurate processing of client intake from conflict checks to generating new client or matter forms, to creation of client folders on the firm network server.- Efficient use of various internet sites (Secretary of State, County Recorder's Office, etc.) to research and obtain information related to asset discovery and property titles.- Effective utilization of all technology and software available to efficiently perform essential duties and responsibilities (such as Word, Excel, Outlook, Afinety Macro Suite, Form Builder, E-Copy or WorkshareCompare, et al.).- Interaction with clients, other counsel, consultants and others, both by telephone and face-to-face to serve as an attorney's representative by transmitting and receiving information accuratelyJob Requirements:What we are looking for:- Associate's degree (A.A.) or equivalent from a two-year college or technical school and minimum of five years related experience and/or training; or equivalent combination of education and experience.- 2 years of legal experience preferred- Excellent multi-tasking abilities- Interpret and apply common sense understanding to carry out instructions furnished in written, oral, or diagram form- Ability to follow instructions effectively- Maintain confidentiality of data and information- Work well under pressure of deadlines- Ability to organize and prioritize numerous tasks and complete them under time constraints; coordinate workflow and make proper formatting decisions for documentsOfficeTeam, a Robert Half Company, matches professionals in the administrative field with remote or on-site jobs on a temporary and temporary-to-full-time basis. Whether you're a seasoned administrative pro or starting your career, we have options for you. Our experienced staffing professionals can promote you to employers and advocate on your behalf. We provide access to top jobs, competitive compensation and benefits, and free online training. For more opportunities, get the Robert Half app and receive instant notifications when our AI matches your skills and experience with jobs. When you work with us, you're working with the best. has been recognized as one of FORTUNE's "Most Admired Companies" every year since 1998 and was named to Forbes' inaugural list of America's Best Temporary Staffing Firms. Questions? Call your local office at 1.. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit for more information. -- 2020 OfficeTeam. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( ).

Keywords: Robert Half, Santa Barbara , Litigation Secretary, Administration, Clerical , Santa Barbara, California

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