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Administrative & Executive Support Associate

Company: True Digital Surgery
Location: Santa Barbara
Posted on: March 15, 2020

Job Description:

ABOUT USTrue Digital Surgery--is a World Leader in Computer-Guided Microsurgery. We combine 3D visualization and guidance software applications focused on improving accuracy, efficiency and outcomes for surgeons and patients. Our medical imaging and guidance system employs advanced real-time 3D graphics capabilities and proprietary software that is sold to surgeons and hospitals all over the world.SUMMARYThe Administration and Executive Support Associate provides high-level administrative support to company. This full-time position requires a self-reliant, highly motivated person able to work both independently and with a team. Must be able to multi-task in a fast pace environment in an organized, accurate, efficient manner. Ideal candidate is detailed-oriented, resourceful, punctual and reliable. Strong organizational and communication skills are a must. Legible handwriting and computer literacy required. Administrative and executive support duties as assigned by department managers, including handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives. Also includes but not is not limited to the following duties. Other duties may be assigned:ESSENTIAL DUTIES AND RESPONSIBILITIES--include the following. Other duties may be assigned.General/Administrative

  • Screen incoming calls and correspondence, responding independently when possible.
  • Open, sort and distribute incoming correspondence, including faxes and email.
  • Act as Receptionist and phone operator when necessary; Director of First Impressions
  • File and retrieve corporate documents, records and reports, update phone list, org chart and seating chart
  • Perform general office duties such as ordering supplies and maintaining records
    • Maintain cleanliness of common areas including: conference room, copy room, break room and kitchen
    • Restock mini-fridge in conference room with water bottles, Order and setup lunch for corporate meetings
    • Company events: Assist the G & A Team with event and party planning
    • Schedule facilities maintenance both routinely and as needed (A/C, cleanings, electrical, handyman, etc.)
    • Other administrative, facilities, or daily office operations related projects as assigned.Executive Support
      • Travel support for CEO: Bookings, confirmations, and other arrangements
      • Manage bookings for conference rooms and update weekly calendars
      • Order and setup meals and snacks for corporate meetings as needed
      • Keep a working knowledge of CEO calendar, and assist with executive meeting bookings
      • Other executive assisting tasks as assignedQUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education/ExperienceBachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.Computer/Technical SkillsLanguageDemonstrate ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Write reports, business correspondence, and procedure manuals; effectively present information and respond to questions from groups of managers, clients, customers, and the general public.MathDemonstrate ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Apply concepts of basic algebra and geometry.ReasoningDemonstrate ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Computer SkillsTo perform this job successfully, an individual should have knowledge of Microsoft Word, Excel, Powerpoint, Outlook, Internet Explorer, and Adobe Acrobat.Benefits:We value our employees time and efforts. Our commitment to your success is enhanced by our competitive compensation and an extensive benefits package including paid time off, medical, dental and vision benefits and future growth opportunities within the company. Plus, we work to maintain the best possible environmentTo Apply:To respond to this opportunity, please apply through Indeed and be sure to include your resume.We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.Benefits:We value our employees' time and efforts. Our commitment to your success is enhanced by our competitive compensation and an extensive benefits package including paid time off, medical, dental and vision benefits and future growth opportunities within the company. Plus, we work to maintain the best possible environment To Apply:To respond to this opportunity, please apply through this ad.For more information about us, please visit www.truedigitalsurgery.com We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: True Digital Surgery, Santa Barbara , Administrative & Executive Support Associate, Administration, Clerical , Santa Barbara, California

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