Administrative Support Specialist

Company: University of California - Santa Barbara
Location: Santa Barbara
Posted on: January 17, 2020

Job Description:

Job Number
20190641

Number of Hires
Single Hire

Job Open Date
11-14-2019

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled
12-03-2019

Additional Deadline Information


Title Code
4723

Payroll Title Name
BLANK AST 2

Working Title Name
Administrative Support Specialist

Department Profile (Specific Information about department/program):
The Associated Students (AS) of the University of California, Santa Barbara is a non-profit organization and a department of the UCSB campus, funded by undergraduate student fees. Through elected student positions and appointments we voice student concerns and express student opinion to the UCSB administration, UC system, our community, and state and local governments. We have dozens of boards, committees, and commissions that are organized and funded through AS to enrich student life and give students services and opportunities not offered by the administration. Our mission is to help students uphold the high academic standards and give them leadership, employment, cultural and growth opportunities to serve the campus community

Department Code-Name
ASTD-Associated Students

End Date/Contingencies for Grant Funding


FOC (Federal Occupation Code) Sub-Code
DA-Clerical/Administrative

FOC (Federal Occupation Code)
D-Clerical (e.g., Admin Asst, Library Asst)

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 20.06

Advertised Range Max (full time equivalent)
21.84

Advertised Range Rate Type
Hourly

Other Advertised Salary Range Comments
$20.06 -$21.84/hr

Percentage of full-time
100

Days
M-F

Hours
8-5

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*
Yes

Summary of Job Duties
(Note: This summary will be used for keyword search) Provides general office assistance to the Administration unit within Associated Students. Provides support for UCPath payroll data entry and HR recruitment processes. Serves as the department emergency coordinator. Provides logistical support for the awards process as needed. Cross trains with the Admin office coordinator to provide back up for those functions as needed. Enters approved key holders into the computerized key system. *LI-KA1

Minimum Requirements
Solid communication skills and interpersonal skills to communicate effectively with students and staff verbally and in writing. Solid organizational skills and ability to multi-task with demanding timeframes. Ability to use sound judgment in responding to issues and concerns. Ability to use discretion and maintain confidentiality.
Ability to deal with frequent interruptions maintaining accuracy. Proficiency in the use of spreadsheet and database software.

Desirable Requirements


Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory criminal history background check

Other Special Conditions of Employment


Other Recruitment Notes


Optional Applicant Documents
Other Document (1)

Required Applicant Documents
Resume
Cover Letter

JOB DESCRIPTION

FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Non-exempt

CBU (Collective Bargaining Unit)
CX - Clerical Unit (Teamsters)

ERC (Employee Relations Code)
E

Grade Type
Other

Grade Type


Grade Type


Grade Type


Grade Type


Grade
None

End Date for Other Appointment Type (e.g., Contract or 18-month Career)


Provision Number


Type of Supervision Received

A little help* Go to Degree of Supervision Supervision

Knowledge, Skills and Abilities
Solid communication skills and interpersonal skills to communicate effectively with students and staff verbally and in writing. Solid organizational skills and ability to multi-task with demanding timeframes. Ability to use sound judgment in responding to issues and concerns. Ability to use discretion and maintain confidentiality.
Ability to deal with frequent interruptions maintaining accuracy. Proficiency in the use of spreadsheet and database software.

PHYSICAL REQUIREMENTS

Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist

Stand
OCCAS.

Walk
OCCAS.

Sit
FREQ.

Bend
OCCAS.

Crouch/Squat
N/A

Kneel/Crawl
N/A

Climb
N/A

Reach above shoulder level
OCCAS.

Use keyboard/mouse
CONTIN.

Hand Activities: Fine dexterity
N/A

Hand Activities: Hand twisting
FREQ.

Hand Activities: Simple grasping
FREQ.

Hand Activities: Power grasping
N/A

Other (please specify activity)


Frequency of Other Activity
No Response

Lifting Activities: Light lifting (
OCCAS.

Lifting Activities: Moderate lifting (20-50 lbs)
N/A

Lifting Activities: Heavy lifting ( 50 lbs)
N/A

Push/Pull Activities: Light pushing/pulling (
N/A

Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)
N/A

Push/Pull Activities: Heavy pushing/pulling ( 50 lbs of force)
N/A

MENTAL REQUIREMENTS


Read/Comprehend
CONTIN.

Write
FREQ.

Perform Calculations
FREQ.

Communicate Orally
CONTIN.

Reason and Analyze
CONTIN.

Other (please specify activity)


Frequency of Other Activity
No Response

ENVIRONMENTAL REQUIREMENTS


Is exposed to excessive noise
N/A

Is around moving machinery
N/A

Is exposed to marked changes in temperature and/or humidity
N/A

Is exposed to dust
N/A

Is exposed to fumes
N/A

Is exposed to gases
N/A

Is exposed to radiation
N/A

Is exposed to microwave
N/A

Drives motorized equipment
N/A

Works in confined quarters
N/A

Other (please specify activity)


Frequency of Other Activity
No Response

JOB DUTIES

Total Percentage of Duties:100

3 Records

Order of
Imp Essen
Duty %
FREQ.
FUNCTION
DUTIES

1
Yes
45
Daily
HR/Payroll Support
Serves as a UC Path data entry person (initiator). Primarily enters data for student employees. Enters career employees when needed.
As needed, provides the Payroll Orientation presentation for students. Ensures employment paperwork is completed and is accurate. Files student paperwork and shreds documents containing sensitive data according to the campus guidelines.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: University of California - Santa Barbara, Santa Barbara , Administrative Support Specialist, Administration, Clerical , Santa Barbara, California