SantaBarbaraRecruiter Since 2001
the smart solution for Santa Barbara jobs

Administrative Assistant

Company: University of California - Santa Barbara
Location: Santa Barbara
Posted on: January 12, 2020

Job Description:

Job Number
20190649

Number of Hires
Single Hire

Job Open Date
11-19-2019

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled
12-05-2019

Additional Deadline Information


Title Code
4722

Payroll Title Name
BLANK AST 3

Working Title Name
Administrative Assistant

Department Profile (Specific Information about department/program):
Since its founding in 1987 the Interdisciplinary Humanities Center has supported interdisciplinary scholarship in the humanities, the performing and visual arts, and humanistic social sciences. The Center's fellowships, research focus groups, and public events enrich the cultural and intellectual life of the campus and promote innovative research and teaching.

Department Code-Name
HMCT-Humanities Center

End Date/Contingencies for Grant Funding


FOC (Federal Occupation Code) Sub-Code
DA-Clerical/Administrative

FOC (Federal Occupation Code)
D-Clerical (e.g., Admin Asst, Library Asst)

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 23.19

Advertised Range Max (full time equivalent)
24.29

Advertised Range Rate Type
Hourly

Other Advertised Salary Range Comments
$23.19-$24.29/hr.

Percentage of full-time
75%

Days
M-F

Hours
9:30am - 4:30pm

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*
No

Summary of Job Duties
(Note: This summary will be used for keyword search) Under the supervision of the Business Officer, the Administrative Assistant is responsible for the transactional financial efforts of the Interdisciplinary Humanities Center (IHC). Responsibilities include accounting, fund tracking and management, processing all payment related activities, and close interaction with faculty and staff in both the IHC and other campus departments. The Administrative Assistant works independently with only minimal supervision and regularly makes decisions that require application and interpretation of University financial policies and procedures.

Minimum Requirements
Excellent typing and computer skills, excellent communication skills, excellent data entry skills, familiar with extramural grant process, familiar with University Accounting forms and processing. Comfortable dealing with faculty in explaining grant process guidelines and policies. Proficient with Microsoft Excel.

Desirable Requirements
Familiarity with UCSB policies and procedures related to accounting, budgets, payroll, and Procurement. Broad knowledge of common UCSB computer application programs. Experience working with FileMaker. Familiarity with Gateway, FlexCard, UCPath, and online travel and miscellaneous reimbursement applications. Prior experience working in an academic setting. Experience with payroll processing, timekeeping, travel, and reimbursements.

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory criminal history background check

Other Special Conditions of Employment
25% of position is contingent upon funding renewal on July 1, 2021.

Other Recruitment Notes


Optional Applicant Documents
Other Document (1)
Other Document (2)
Other Document (3)

Required Applicant Documents
Resume
Cover Letter

JOB DESCRIPTION

FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Non-exempt

CBU (Collective Bargaining Unit)
CX - Clerical Unit (Teamsters)

ERC (Employee Relations Code)
E

Grade Type
PSS

Grade Type


Grade Type


Grade Type


Grade Type


Grade
None

End Date for Other Appointment Type (e.g., Contract or 18-month Career)


Provision Number
40077093

Type of Supervision Received

A little help* Go to Degree of Supervision General supervision

Knowledge, Skills and Abilities
Analytical and problem-solving skills. Excellent typing and computer skills. Excellent attention to detail. Excellent communication skills. Excellent data entry skills. Familiarity with University Accounting forms and processing. Familiarity with University policies relating to travel, entertainment, and reimbursements, and appropriate procurement methods for various commodities. Must be comfortable explaining reimbursement processing guidelines and policies to faculty. Ability to establish and maintain priorities, multi-task and meet deadlines. Proficiency with Microsoft Excel.

PHYSICAL REQUIREMENTS

Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist

Stand
FREQ.

Walk
FREQ.

Sit
FREQ.

Bend
FREQ.

Crouch/Squat
OCCAS.

Kneel/Crawl
N/A

Climb
N/A

Reach above shoulder level
OCCAS.

Use keyboard/mouse
FREQ.

Hand Activities: Fine dexterity
FREQ.

Hand Activities: Hand twisting
OCCAS.

Hand Activities: Simple grasping
OCCAS.

Hand Activities: Power grasping
OCCAS.

Other (please specify activity)


Frequency of Other Activity
No Response

Lifting Activities: Light lifting (
FREQ.

Lifting Activities: Moderate lifting (20-50 lbs)
OCCAS.

Lifting Activities: Heavy lifting ( 50 lbs)
N/A

Push/Pull Activities: Light pushing/pulling (
OCCAS.

Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)
OCCAS.

Push/Pull Activities: Heavy pushing/pulling ( 50 lbs of force)
N/A

MENTAL REQUIREMENTS


Read/Comprehend
CONTIN.

Write
CONTIN.

Perform Calculations
CONTIN.

Communicate Orally
CONTIN.

Reason and Analyze
CONTIN.

Other (please specify activity)


Frequency of Other Activity
No Response

ENVIRONMENTAL REQUIREMENTS


Is exposed to excessive noise
N/A

Is around moving machinery
N/A

Is exposed to marked changes in temperature and/or humidity
N/A

Is exposed to dust
N/A

Is exposed to fumes
N/A

Is exposed to gases
N/A

Is exposed to radiation
N/A

Is exposed to microwave
N/A

Drives motorized equipment
N/A

Works in confined quarters
N/A

Other (please specify activity)


Frequency of Other Activity
No Response

JOB DUTIES

Total Percentage of Duties:100

4 Records

Order of
Imp Essen
Duty %
FREQ.
FUNCTION
DUTIES

1
Yes
45
Daily
Financial Support
-Prepares travel payment requests, travel advance requests and travel vouchers.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: University of California - Santa Barbara, Santa Barbara , Administrative Assistant, Administration, Clerical , Santa Barbara, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Administration, Clerical Jobs


SharePoint Admin
Description: Title: SharePoint Admin Location: Fountain Valley, CA Duration: 12
Company: Canvas InfoTech Inc.
Location: Fountain Valley
Posted on: 01/26/2020

AHCP Administrative Assistant
Description: This position is responsible for addressing the AHCP administrative needs of various departments, as assigned.Responsibilities and Duties: ul li Photocopying/scanning/faxing sensitive documents li (more...)
Company: Platt College Los Angeles, LLC.
Location: Alhambra
Posted on: 01/26/2020

Administrative Assistant
Description: DescriptionDynamic and rapidly-growing, OfficeTeam is looking for an experienced Administrative Assistant to join a team in the Non-Profit industry. In this Administrative Assistant role, you will perform (more...)
Company: Robert Half Office Team
Location: Monrovia
Posted on: 01/26/2020


Admin/Clin Care Partner - Acute Pediatrics 5 West
Description: Responsibilities br br Under direct supervision of nurse manager, the incumbentnwill perform the following patient care responsibilities and safety measures:nassist patient with admission procedure (more...)
Company: University of California - Los Angeles Medical Cen
Location: Los Angeles
Posted on: 01/26/2020

Data Entry, MS Excel - Security Registrations
Description: Data Entry, MS Excel - Security Registrations Jobs in Toronto, Ontario - Procom Back to search results - Start a new search See other jobs at this company Learn More about Procom Print Save Email Data (more...)
Company: Pro.com
Location: Ontario
Posted on: 01/26/2020

Office Clerk
Description: Ref ID: 00290-0011344947Classification: Office ClerkCompensation: 14.25 to 15.00 hourlyA state agency has an immediate need for an office clerk. Duties will include heavy data entry, handling incoming (more...)
Company: Robert Half
Location: Los Angeles
Posted on: 01/26/2020

Site Administrative Assistant
Description: OverviewSBM Management is searching for an Administrative Assistant who is motivated and committed to providing outstanding customer service each and every day while ensuring a positive experience for (more...)
Company: SBM Management Services, LP
Location: Thousand Oaks
Posted on: 01/26/2020

Part Time Receptionist (25 hours)
Description: DescriptionA high-end equities firm is looking for a bright, energetic receptionist to assist with clerical and operations duties PART TIME immediately Bulk of work is around light clerical tasks such (more...)
Company: Robert Half Office Team
Location: Westlake Village
Posted on: 01/26/2020

Receptionist
Description: RR Donnelley is looking for a dynamic individual for our current opening in LosAngeles/Century City. - The hours for the position are 8:00 a.m. to 5:00 p.m., Monday toFriday. This Full- Time role may (more...)
Company: R.R. Donnelley & Sons Company
Location: Los Angeles
Posted on: 01/26/2020

Receptionist
Description: ReceptionistGlendale, California, United StatesNewAdministration/OperationsRequisition 20000829Post Date 5 days agoJOB SUMMARYProvides administrative support to a department or office location. Provides (more...)
Company: CBRE
Location: Glendale
Posted on: 01/26/2020

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Santa Barbara RSS job feeds