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Financial and Budget Coordinator

Company: University of California - Santa Barbara
Location: Santa Barbara
Posted on: July 7, 2019

Job Description:

Job Number
20190384

Number of Hires
Single Hire

Job Open Date
07-03-2019

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled
07-18-2019

Additional Deadline Information


Title Code
4722

Payroll Title Name
BLANK AST 3

Working Title Name
Financial and Budget Coordinator

Department Profile (Specific Information about department/program):


Department Code-Name
SASC-South Hall Admin

End Date/Contingencies for Grant Funding


FOC (Federal Occupation Code) Sub-Code
DA-Clerical/Administrative

FOC (Federal Occupation Code)
D-Clerical (e.g., Admin Asst, Library Asst)

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 23.19

Advertised Range Max (full time equivalent)
24.29

Advertised Range Rate Type
Hourly

Other Advertised Salary Range Comments
$23.19-$24.29/hr.

Percentage of full-time
100.00

Days
Monday-Friday

Hours
8:00am to 5:00pm

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*
No

Summary of Job Duties
(Note: This summary will be used for keyword search) As a member of the Humanities South Administrative Support Center (ASC), Academic Service unit, responsible for providing financial services to departments and programs in the Humanities South ASC. These include the departments of English, Linguistics, Philosophy, English for Multilingual Students Program, and the Writing Program. Services include monthly ledger reconciliation, issuance of payments and reimbursements, travel, payroll, storage of records, posting, and processing of all financial records, etc. Responsible for monitoring all department/program accounts and generating reports and data as necessary. Updates and inputs all transactions in the GUS financial shadow system. Assists faculty, students, and staff with processing various awards, grants, and fellowships for research, student aid, and instructional purposes. Processes gifts and monitors endowment accounts. Responsible for arrangements and all financial aspects of conferences and events.

Minimum Requirements
Bachelor's degree or equivalent combination of education and experience. Strong analytical skills and attention to detail. Excellent communication and customer service skills. Ability to work independently and exercise a high level of professionalism.

Desirable Requirements
Experience working in finance, accounting, and/or budgeting. Experience working in a higher education setting. Familiarity with UCSB systems such as UC Path, GUS, and Gateway.

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory criminal history background check

Other Special Conditions of Employment


Other Recruitment Notes


Optional Applicant Documents
Other Document (1)
Other Document (2)
Other Document (3)

Required Applicant Documents
Resume
Cover Letter

JOB DESCRIPTION

FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Non-exempt

CBU (Collective Bargaining Unit)
CX - Clerical Unit (Teamsters)

ERC (Employee Relations Code)
E

Grade Type
PSS

Grade Type


Grade Type


Grade Type


Grade Type


Grade
None

End Date for Other Appointment Type (e.g., Contract or 18-month Career)


Provision Number
40073769

Type of Supervision Received

A little help* Go to Degree of Supervision General supervision

Knowledge, Skills and Abilities


PHYSICAL REQUIREMENTS

Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist

Stand
FREQ.

Walk
FREQ.

Sit
CONTIN.

Bend
FREQ.

Crouch/Squat
OCCAS.

Kneel/Crawl
N/A

Climb
N/A

Reach above shoulder level
FREQ.

Use keyboard/mouse
CONTIN.

Hand Activities: Fine dexterity
CONTIN.

Hand Activities: Hand twisting
CONTIN.

Hand Activities: Simple grasping
CONTIN.

Hand Activities: Power grasping
OCCAS.

Other (please specify activity)


Frequency of Other Activity
No Response

Lifting Activities: Light lifting (
FREQ.

Lifting Activities: Moderate lifting (20-50 lbs)
N/A

Lifting Activities: Heavy lifting ( 50 lbs)
N/A

Push/Pull Activities: Light pushing/pulling (
OCCAS.

Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)
N/A

Push/Pull Activities: Heavy pushing/pulling ( 50 lbs of force)
N/A

MENTAL REQUIREMENTS


Read/Comprehend
CONTIN.

Write
CONTIN.

Perform Calculations
CONTIN.

Communicate Orally
CONTIN.

Reason and Analyze
CONTIN.

Other (please specify activity)


Frequency of Other Activity
No Response

ENVIRONMENTAL REQUIREMENTS


Is exposed to excessive noise
FREQ.

Is around moving machinery
N/A

Is exposed to marked changes in temperature and/or humidity
N/A

Is exposed to dust
OCCAS.

Is exposed to fumes
N/A

Is exposed to gases
N/A

Is exposed to radiation
N/A

Is exposed to microwave
N/A

Drives motorized equipment
N/A

Works in confined quarters
N/A

Other (please specify activity)


Frequency of Other Activity
No Response

JOB DUTIES

Total Percentage of Duties:100

4 Records

Order of
Imp Essen
Duty %
FREQ.
FUNCTION
DUTIES

1
Yes
45
Daily
Financial Transactions and Systems
Develops and uses departments'/programs' GUS financial shadow system for tracking and reconciling all financial transactions including appropriations, expenditures, payroll, etc. and for performing ledger and payroll reconciliation, and generating financial projections. Assigns project codes and allocates expense as appropriate. Assists Flex Card and Corporate Card users with purchasing advice. Processes transfers of funds, transfers of expense, and transactions required to adjust and correct any errors in charges or credits.

Initiates all financial transactions for department/program accounts and projects, including travel reimbursements, entertainment, purchase orders, vendor blankets, purchase orders and payroll transactions. Responsible for lodging, entertainment, travel and reimbursement aspects of departmental/program conferences and events.
Processes purchase requisitions for equipment, faculty removal, etc.

Provides cost analysis and obtains comparison bids for other than routine purchases.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: University of California - Santa Barbara, Santa Barbara , Financial and Budget Coordinator, Accounting, Auditing , Santa Barbara, California

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