SantaBarbaraRecruiter
the smart solution for Santa Barbara jobs

Financial & Faculty Assistant

Company: University of California - Santa Barbara
Location: Santa Barbara
Posted on: March 9, 2019

Job Description:

Job Number
20190120

Number of Hires
Single Hire

Job Open Date
03-01-2019

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled
03-17-2019

Additional Deadline Information
Deadline extended. Reapplication unnecessary.

Title Code
4722

Payroll Title Name
BLANK AST 3

Working Title Name
Financial & Faculty Assistant

Department Profile (Specific Information about department/program):
The Solid State Lighting and Energy Electronics Center's (SSLEEC) mission focuses on partnering with key industry leaders to advance new semiconductor-based energy efficient lighting and display technologies, involving concerted and coordinated efforts across a range of disciplines including materials science, electrical engineering, chemistry and physics. The objective of the Center is to provide a forum for its members, industry members and the University of California, Santa Barbara faculty, to work in collaboration at the interface of these disciplines to address the most challenging problems in solid state lighting and Energy.

Department Code-Name
SSLE-Solid State Lighting & Energy Center

End Date/Contingencies for Grant Funding


FOC (Federal Occupation Code) Sub-Code
DA-Clerical/Administrative

FOC (Federal Occupation Code)
D-Clerical (e.g., Admin Asst, Library Asst)

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 22.51

Advertised Range Max (full time equivalent)
23.58

Advertised Range Rate Type
Hourly

Other Advertised Salary Range Comments
$22.51 - $23.58/hr.

Percentage of full-time
100%

Days
Monday - Friday

Hours
8:00am - 5:00pm

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*
No

Summary of Job Duties
(Note: This summary will be used for keyword search) The Financial and Faculty Assistant is responsible for the overall completion of the fiscal affairs of the Solid State Lighting & Energy Center (SSLEC) in accordance with university policies and procedures. Areas of responsibility include: purchasing, reviewing of expenditures, income accounts, reconciliation of general ledgers, travel and expense reimbursement documentation. Collects financial data and recommends courses of action to the MSO for all fiscal activities and SSLEC budget activities.

Maintains substantial knowledge of University policies and procedures related to purchasing, accounting and travel/entertainment and updates skills to perform high level functions including multiple spreadsheets and databases. Uses independent judgment, initiative, analytical skills.

Provides support to five faculty members and coordinates all travel, updates BioBibs, and keeps busy calendars.

Minimum Requirements
-Detail oriented with the ability to multitask. Must be able to work with frequent interruptions.
-Proficient in Excel, Word, and database applications. Experience working with office equipment. Basic knowledge of fund accounting.
-Excellent oral and written communication skills. Must have strong organizational, analytical, and problem solving skills with demonstrated ability to meet deadlines.
-Excellent customer service skills.

Desirable Requirements
-Experience with UC's accounting, purchasing, travel and entertainment policies and procedures.
-Demonstrated work experience in accounting, purchasing, reconciliation, and maintaining database financial systems.

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory completion of a fingerprint background check

Other Special Conditions of Employment


Other Recruitment Notes


Optional Applicant Documents
Cover Letter
Other Document (1)
Other Document (2)
Other Document (3)

Required Applicant Documents
Resume

JOB DESCRIPTION

FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Non-exempt

CBU (Collective Bargaining Unit)
CX - Clerical Unit (Teamsters)

ERC (Employee Relations Code)
E

Grade Type
Other

Grade Type


Grade Type


Grade Type


Grade Type


Grade
None

End Date for Other Appointment Type (e.g., Contract or 18-month Career)


Provision Number


Type of Supervision Received

A little help* Go to Degree of Supervision General supervision

Knowledge, Skills and Abilities


PHYSICAL REQUIREMENTS

Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist

Stand
FREQ.

Walk
FREQ.

Sit
FREQ.

Bend
FREQ.

Crouch/Squat
OCCAS.

Kneel/Crawl
N/A

Climb
N/A

Reach above shoulder level
OCCAS.

Use keyboard/mouse
FREQ.

Hand Activities: Fine dexterity
FREQ.

Hand Activities: Hand twisting
FREQ.

Hand Activities: Simple grasping
FREQ.

Hand Activities: Power grasping
OCCAS.

Other (please specify activity)


Frequency of Other Activity
N/A

Lifting Activities: Light lifting (
OCCAS.

Lifting Activities: Moderate lifting (20-50 lbs)
N/A

Lifting Activities: Heavy lifting ( 50 lbs)
N/A

Push/Pull Activities: Light pushing/pulling (
FREQ.

Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)
N/A

Push/Pull Activities: Heavy pushing/pulling ( 50 lbs of force)
N/A

MENTAL REQUIREMENTS


Read/Comprehend
FREQ.

Write
FREQ.

Perform Calculations
FREQ.

Communicate Orally
FREQ.

Reason and Analyze
FREQ.

Other (please specify activity)


Frequency of Other Activity
N/A

ENVIRONMENTAL REQUIREMENTS


Is exposed to excessive noise
N/A

Is around moving machinery
N/A

Is exposed to marked changes in temperature and/or humidity
N/A

Is exposed to dust
N/A

Is exposed to fumes
N/A

Is exposed to gases
N/A

Is exposed to radiation
N/A

Is exposed to microwave
N/A

Drives motorized equipment
N/A

Works in confined quarters
N/A

Other (please specify activity)


Frequency of Other Activity
N/A

JOB DUTIES

Total Percentage of Duties:100

4 Records

Order of
Imp Essen
Duty %
FREQ.
FUNCTION
DUTIES

1
Yes
50
Daily
Financial Administrative Duties
Maintains all fiscal documents of the SSLEC (Academic, Staff, General Assistance, S&E, Travel and Entertainment, Computing accounts) under the direction of the Financial Manager. Tracks appropriate usage of SSLDC/SSLEC's gift funds support.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: University of California - Santa Barbara, Santa Barbara , Financial & Faculty Assistant, Accounting, Auditing , Santa Barbara, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Accounting, Auditing Jobs


Senior Fund Manager
Description: Job Description: br br Under the direction of the MSO, act as Senior Fund Manager for the Division of Infectious Diseases and the CARE Center and provide support to MSO in the overall financial management (more...)
Company: University of California - Los Angeles Medical Cen
Location: Los Angeles
Posted on: 03/24/2019

Commercial Banking Sr Relationship Mgr
Description: Requisition Number br 19-0064 br br Post Date br 3/5/2019 br br Title br Commercial Banking Sr Relationship Mgr br br Part Time br No br br City br Beverly Hills br br State (more...)
Company: Mechanics Bank
Location: Beverly Hills
Posted on: 03/24/2019

Clinical QA Audit Consultant
Description: Our client, a leading Clinical Research company, is currently seeking a Clinical QA Audit Consultant to join their team. Candidates must be available to work directly on our
Company: The Judge Group
Location: Glendale
Posted on: 03/24/2019


Tax Senior Manager - China Practice
Description: Why Moss Adams Moss Adams brings more West to business. At Moss Adams, we're excited by the greatness of possibility and the extraordinary potential for companies and individuals to prosper. With more (more...)
Company: Moss Adams LLP
Location: Los Angeles
Posted on: 03/24/2019

Budget Technician
Description: DutiesHelpDuties SummaryThis position is located within a National Forest. The primary purpose of this position serves as a Budget Technician performing a variety of procedural and technical duties (more...)
Company: Department Of Agriculture
Location: Arcadia
Posted on: 03/24/2019

Manager: Transactional Advisory Services (Healthcare)
Description: Manager: Transactional Advisory Services Healthcare br br br br br br br br Opportunity ID br br 1110 br br br br Department s br br br br Consulting br br (more...)
Company: CohnReznick
Location: Los Angeles
Posted on: 03/24/2019

Financial Analyst##Thousand Oaks
Description: Job Description Job ID: IMP000710 About Us Implant Direct is one of the fastest growing major dental implant companies in the world today. We're one of the many operating companies within Danaher Corporation's (more...)
Company: Danaher
Location: Thousand Oaks
Posted on: 03/24/2019

Financial Advisor
Description: Prepare yourself for a brand new career - one where your success is completely in your hands. Edward Jones is a privately owned financial-services leader with nearly 14,000 Financial Advisors in the United (more...)
Company: Edward Jones
Location: Los Angeles
Posted on: 03/24/2019

Assistant Controller, Property Accounting
Description: Assistant Controller, Property Accounting Decron Properties Corp. is a diversified real estate company specializing in the acquisition, development, and management of multifamily apartment buildings, (more...)
Company: Decron Properties
Location: Los Angeles
Posted on: 03/24/2019

Finance Sr Mgr
Description: Job DescriptionAmgen is seeking a Sr. Manager Finance who will play a key role in the Financial Planning Analysis FP A organization located in Thousand Oaks, CA. This position is responsible for financial, (more...)
Company: Amgen
Location: Thousand Oaks
Posted on: 03/24/2019

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Santa Barbara RSS job feeds