Accounting Payable Clerk/Club Billing

-Maintain complete knowledge of and comply with all departmental policies, service procedures, and standards.
-Ensure that standards are maintained at a superior level on a daily basis.
-Trace all authorized service and contract payments and process payments according to contract due dates.
-Print designate reports and distribute as specified by the Controller.
-Complete month-end Accounting procedures as specified, including monthly reports
-Post charges and invoices to guest accounts, bill and send out monthly statements to guests
-Answer any guest inquiries related to billing, settle statement balances monthly
-Obtain backup information indicating detail of charges, including with the statement
-Assist in calling clients to verify receipt of bills.
-Print aging report for all accounts 30 days past due and submit to Accounting Manager.
-Handle guest disputed charges courteously, following departmental procedures.
-Research credit card company inquiries and respond with backup information within 48 hours of receipt. Keep copies of responses and files.
-Maintain file documents and statements of accounts.
-Match receiving documents to authorized purchase orders and review the accuracy of charges; reconcile any difference with Purchasing.
-Review open purchase orders and resolve outstanding with Purchasing.
-Process invoices in the PO system for payment, verify ledger codes, batch invoices, and post invoices following system procedures and Accounting policies.
-Prepare authorized invoices for payment to vendors according to Accounting procedures.
-Follow-up on goods received without invoices.
-Create new vendor files in the system; obtain W9 on all vendors.
-Review vendor statements and reconcile any disputes. Resolve any invoices which are beyond the acceptable terms for payment.
-Complete month-end closing procedures as specified, including monthly reports.
-All other duties as required.

About Rosewood Miramar Beach

Rosewood Miramar Beach features 161 ultra-luxury guestrooms across 16 acres, including a glamorous Presidential Residence, a Bridal Suite, and multi-bedroom family bungalows nestled among rolling lawns and mature landscaping. Guests are treated to estate-style service, entirely personalized to complement their every need. Amenities include an oceanside bar and restaurant with an outdoor terrace, a signature restaurant, two swimming pools, a Sense - spa, a state-of-the-art fitness center, a beach club, and a screening room. In addition, the resort offers 12,000 square feet of indoor and outdoor event space, including a 6,000-square-foot ballroom.

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