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Accounting Payable Clerk/Club Billing

Company: Rosewood Miramar Beach
Location: Santa Barbara
Posted on: November 21, 2022

Job Description:

Job Description

Begin Your Rosewood Journey

We believe that life is made of many journeys: inspiration, wonderment, curiosity, or the simple joy of discovering something new every day. If you share the same sentiment, then this opportunity is for you.

Rosewood Miramar Beachis looking for an experiencedAccounting Payable Clerk/Club Billingto join theFinance Team!


Responsible for processing all invoices and reconciling billing to guest accounts in accordance with hotel standards. Reconciles documents and monthly statements, processing payments for monthly billing. Accountable for maintaining ledgers and records of hotel receivables and posting all transactions incurred in accordance with hotel standards. Assist with finance daily tasks as needed in the department.

Essential Duties and Responsibilities

-Maintain complete knowledge of and comply with all departmental policies, service procedures, and standards.
-Ensure that standards are maintained at a superior level on a daily basis.
-Trace all authorized service and contract payments and process payments according to contract due dates.
-Print designate reports and distribute as specified by the Controller.
-Complete month-end Accounting procedures as specified, including monthly reports
-Post charges and invoices to guest accounts, bill and send out monthly statements to guests
-Answer any guest inquiries related to billing, settle statement balances monthly
-Obtain backup information indicating detail of charges, including with the statement
-Assist in calling clients to verify receipt of bills.
-Print aging report for all accounts 30 days past due and submit to Accounting Manager.
-Handle guest disputed charges courteously, following departmental procedures.
-Research credit card company inquiries and respond with backup information within 48 hours of receipt. Keep copies of responses and files.
-Maintain file documents and statements of accounts.
-Match receiving documents to authorized purchase orders and review the accuracy of charges; reconcile any difference with Purchasing.
-Review open purchase orders and resolve outstanding with Purchasing.
-Process invoices in the PO system for payment, verify ledger codes, batch invoices, and post invoices following system procedures and Accounting policies.
-Prepare authorized invoices for payment to vendors according to Accounting procedures.
-Follow-up on goods received without invoices.
-Create new vendor files in the system; obtain W9 on all vendors.
-Review vendor statements and reconcile any disputes. Resolve any invoices which are beyond the acceptable terms for payment.
-Complete month-end closing procedures as specified, including monthly reports.
-All other duties as required.

About Rosewood Miramar Beach

Rosewood Miramar Beach features 161 ultra-luxury guestrooms across 16 acres, including a glamorous Presidential Residence, a Bridal Suite, and multi-bedroom family bungalows nestled among rolling lawns and mature landscaping. Guests are treated to estate-style service, entirely personalized to complement their every need. Amenities include an oceanside bar and restaurant with an outdoor terrace, a signature restaurant, two swimming pools, a Sense - spa, a state-of-the-art fitness center, a beach club, and a screening room. In addition, the resort offers 12,000 square feet of indoor and outdoor event space, including a 6,000-square-foot ballroom.

Competitive Benefits

-Life Insurance and AD&D
-Short-Term and Long-Term Disability
-Complimentary Room Nights
Connect with us


Keywords: Rosewood Miramar Beach, Santa Barbara , Accounting Payable Clerk/Club Billing, Accounting, Auditing , Santa Barbara, California

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