FINANCIAL SERVICES ANL 2

Company: University of California - Santa Barbara
Location: Santa Barbara
Posted on: November 23, 2020

Job Description:

POSITION INFORMATION

*Payroll Title: Financial Services Analyst 2

*Job Code: 4627

*Job Open Date: 10/22/2020

Job Close Date: For primary consideration apply by 11/5/2020, thereafter open until filled.

*Department Code-Name: UNEX - Professional and Continuing Education - Extension

*Percentage of Time: 100

*Collective Bargaining Unit (CBU): 99 - Non-Represented

*FLSA Exemption Status: Non-exempt

*Work Location (if onsite) or Remote Work: Remote

*Pay Rate/Range: $24.09/hr - $27.30/hr

*Days/Hours: M-F 8-5



Department Marketing Statement

UCSB Professional and Continuing Education (former Extension), is committed to providing essential skills and expertise to compete in today's job market. We are helping shape the future of our community, connecting UCSB with our fast-growing entrepreneurial base, and providing opportunities for career advancement and lifelong learning for students of all ages. We offer professional courses and certificate programs to UCSB students getting them ready for the competitive job market after graduation. Our International Programs enable visiting scholars and professionals from all over the world to experience the outstanding research and instruction at our top rated University.

BRIEF SUMMARY OF JOB DUTIES

Under the general supervision of the Budget, Finance and Personnel Manager, and in coordination with other UCSB Professional and Continuing Education (UNEX) finance staff, analyzes, monitors, and tracks all financial transactions for UNEX, including payroll, staffing, travel, entertainment, account receivable and payable. Processes daily credit card reconciliations, monthly reviews and reconciliation of ledgers, and ensures compliance with University, Federal, and State accounting policies and procedures on all transactions. Makes recommendations to PaCE management on improvements to financial/record keeping systems and procedures.
Assists with budgetary planning and the preparation of the UNEX annual reports to campus and other reports submitted by Budget, Finance and Personnel manager and the Dean. Processes scheduled student data transfers to and from Campus. Maintains and manages the FileMaker database and trains other Finance staff on the use and maintenance of the database.
Requires considerable initiative, multi-tasking, communication, attention to detail, and problem-solving abilities. Must possess a strong knowledge of UC and departmental policies and procedures as they relate to financial services.

*MINIMUM REQUIREMENTS

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Bachelor's degree in accounting or an equivalent combination of education and work experience.
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Proficiency in Excel.
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Strong analytical skills and an ability to prioritize multiple tasks with minimal supervision.
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Knowledge of accounting principles.
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Excellent communication and interpersonal skills, ability to work independently, and with critical attention to detail. Ability to exercise good judgment, common sense, and discretion.
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Creative problem solving abilities.
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Ability to work effectively and cooperatively as a staff team member.

*Desirable Requirements

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Familiarity with UCSB policies and procedures related to accounting, budgets, payroll, and Procurement.
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Broad knowledge of common UCSB computer application programs.
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Experience working with FileMaker
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Familiarity with Gateway, FlexCard, UCPath, and online travel and miscellaneous reimbursement applications.
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Prior experience working in an academic setting.

*SPECIAL CONDITIONS OF EMPLOYMENT

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Satisfactory criminal history background check.
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UCSB is a Tobacco-Free environment.

*EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

*REASONABLE ACCOMMODATIONS

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

*PRIVACY NOTIFICATION STATEMENT

The State of California Information Practices Act of 1977 (effective July 1978) requires the University to provide the following information to individuals who are asked to supply information about themselves: Application: The principal purpose for requesting information on the Application is for applicant-tracking purposes and to collect applicant contact information. Affirmative Action and Equal Employment Opportunity Data Form: Information furnished on this form is requested by UCSB's Affirmative Action Office. The University of California, Santa Barbara is a Federal contractor and, therefore, must comply with Affirmative Action regulations issued pursuant to Executive Order 11246, Federal Revised Order No. 4, Section 503 of the Rehabilitation Act of 1973 and Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974. Furnishing the information on this form is voluntary. There is no penalty for not completing this form. The offices responsible for maintaining the information supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

GENERAL DATA PROTECTION REGULATION (GDPR) STATEMENT FOR PERSONS IN THE EUROPEAN ECONOMIC AREA: As part of our commitment to protecting your privacy, the General Data Protection Regulation (GDPR) Privacy Statement ("Privacy Statement") is designed to provide you, as a person in the European Economic Area, with information regarding the types of personal information that the University of California s Human Resources departments and offices collect about you. The Privacy Statement can be found at: https://ucnet.universityofcalifornia.edu/gdpr.html.nformation supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

*NOTICE OF AVAILABILITY OF THE UCSB ANNUAL SECURITY REPORT

The University is committed to providing a safe and secure campus environment for our students, faculty, staff, and visitors. In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" (Clery Act), UCSB publishes an Annual Security Report to provide information regarding campus safety and security policies, crime statistics, and resources to current and prospective students and employees. This report includes statistics for the previous three years concerning crimes reported to Campus Security Authorities (CSAs) that occurred on campus, in certain off-campus buildings or property, and on public property adjacent to and accessible from campus. The report also includes campus policies concerning crime prevention, crime reporting, alcohol and drug use, sexual and interpersonal violence, student discipline, and other matters. To access the Annual Security Report, visit www.police.ucsb.edu/asr. A copy of this report may also be requested by contacting the UCSB Police Department (call 805-893-3446 or visit 574 Public Safety Bldg., Santa Barbara, CA 93106 during business hours). To learn more about the Clery Act and CSA duties and reporting requirements, please visit www.police.ucsb.edu/clery-act.

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Keywords: University of California - Santa Barbara, Santa Barbara , FINANCIAL SERVICES ANL 2, Accounting, Auditing , Santa Barbara, California