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Student Finance Accounting Assistant

Company: University of California - Santa Barbara
Location: Santa Barbara
Posted on: January 17, 2020

Job Description:

Job Number
20190686

Number of Hires
Single Hire

Job Open Date
12-11-2019

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled
01-02-2020

Additional Deadline Information


Title Code
4723

Payroll Title Name
BLANK AST 2

Working Title Name
Student Finance Accounting Assistant

Department Profile (Specific Information about department/program):
Through international academic experiences, the University of California Education Abroad Program (UCEAP) inspires students to explore and transform their lives, UC and the world. Since 1962, UCEAP has supported this mission, serving over 100,000 students across all 10 UC campuses and over 32,000 international exchange students. Sustained by strong academic excellence, spirited faculty collaboration and an interrelated support system, UCEAP produces future global citizens and thought leaders. www.eap.ucop.edu

Department Code-Name
EAPQ-Educ Abroad Program UC

End Date/Contingencies for Grant Funding


FOC (Federal Occupation Code) Sub-Code
DA-Clerical/Administrative

FOC (Federal Occupation Code)
D-Clerical (e.g., Admin Asst, Library Asst)

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 20.06

Advertised Range Max (full time equivalent)
20.06

Advertised Range Rate Type
Hourly

Other Advertised Salary Range Comments
$20.06/hr.

Percentage of full-time
50.00

Days
M-F

Hours
20/week

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*
Yes

Summary of Job Duties
(Note: This summary will be used for keyword search) UCEAP Student Financial Services section provides billing and financial aid disbursement services to approx. 6,000 UC students enrolled in UCEAP study abroad programs from all nine undergraduate campuses. A primary function of this service is the application of financial aid data to each eligible student's UCEAP financial account. The UCEAP Systemwide Office receives daily student financial aid reports from each of the nine undergraduate UC campuses, listing varying sources of aid for each student. The Student Finance Assistant manually enters financial aid data from these reports in student accounts within UCEAP's student information system, MyEAP, on a daily basis and ensures financial aid records are consistent, timely, and accurate.

A secondary function of UCEAP Student Finance is the reconciliation of financial aid reports entered into MyEAP with financial aid that transfers to UCEAP through intercampus journals. Financial aid reports come in two forms: committed and journaled. Committed financial aid reports sent to UCEAP, typically prior to the start of each term, guarantee funds from the originating campuses. Journaled financial aid reports transfer the committed aid to UCEAP. Each report, committed and journaled, is manually entered in to MyEAP by the Student Finance Assistant and reconciled quarterly by the Student Finance Assistant. The Student Finance Assistant supports the Student Finance Analyst in performing committed/journaled reconciliations by providing the Student Finance Analyst quarterly reconciliation reports, following appropriate UC and UCEAP policies and guidelines. Reconciliations reports are completed for each of the nine UC campuses.

Minimum Requirements
Bachelor's Degree in related area, three or more years of relevant experience, and/or equivalent combination of education, training and experience. Strong writing and editing skills to prepare concise, accurate and understandable reports, policy/procedure documentation, proposals and general correspondence. Skill in obtaining and conveying information clearly and with accuracy. Demonstrated ability to analyze correspondence in order to recognize salient issues; determine appropriate distribution; formulate logical and objective conclusions and recognize the alternatives and their implications. Ability to establish and maintain cooperative working relationships with peers, UC faculty, and university personnel in order to promote UCEAP. Demonstrated exceptional oral communication skills and ability to listen, learn and build trust among various constituencies. Ability to work effectively as an individual and as a member of a team or work group. Skill in analyzing information, problems, situations, practices or procedures to define the problem or objective; identify concerns; formulate logical and objective conclusions and recommend solutions. Skill in modifying and/or developing procedures. Proven ability to develop new projects within an academic setting; understanding of how to institutionalize new academic efforts. Resourcefulness and creativity in drafting new University policies and procedures to meet both University and UCEAP needs. Skill in prioritizing assignments to complete work in a timely manner. Ability to work independently on a self-directed basis and follow through to completion within area of responsibility with minimal supervision or direction. Strong initiative, decision making, judgment, discretion, analytical problem solving ability. Skill in setting priorities that reflect the importance of job responsibilities adjusting them as circumstances change. Demonstrated knowledge of MS Office products Proficiency in MS Office, including Excel. Previous experience with databases.

Desirable Requirements
Experience in a higher education work setting; graduate degree.

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory criminal history background check

Other Special Conditions of Employment
Part-time position with a regular schedule at the UCEAP Systemwide Office in Goleta, CA (near UCSB).

Other Recruitment Notes


Optional Applicant Documents
Other Document (1)
Other Document (2)
Other Document (3)

Required Applicant Documents
Resume
Cover Letter

JOB DESCRIPTION

FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Non-exempt

CBU (Collective Bargaining Unit)
CX - Clerical Unit (Teamsters)

ERC (Employee Relations Code)


Grade Type
Other

Grade Type


Grade Type


Grade Type


Grade Type


Grade
None

End Date for Other Appointment Type (e.g.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Keywords: University of California - Santa Barbara, Santa Barbara , Student Finance Accounting Assistant, Accounting, Auditing , Santa Barbara, California

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